Business Office Manager

Optalis Healthcare (Health & Rehabilitation Centers); Circleville (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Optalis Healthcare (Health & Rehabilitation Centers) seeks a Business Office Coordinator to manage accounts receivable, accounts payable, billing, and resident trust accounts. You will support month-end close, ensure accuracy, and help communicate with residents and vendors regarding payments.

Experience in healthcare finances is preferred. Strong organizational and customer service skills are essential in this role located in Circleville, OH.

Qualifications

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.
• Healthcare or long-term care finance experience preferred.

Responsibilities

• Manage accounts receivable, accounts payable, billing and resident trust accounts.
• Maintain daily census and vendor invoice processing for timely payables.
• Assist with month-end closing procedures and reporting.
• Support collections and resolution of delinquent accounts.
• Communicate billing and payments with residents, families and vendors.
• Ensure regulatory compliance and financial accuracy.

Skills

Organizational skills

Interpersonal skills

Customer service

Education

High school diploma

Accounting/business coursework

Tools

Microsoft Office Suite

Billing/accounting software

Job description

The Business Office Coordinator supports facility operations by managing accounts receivable, accounts payable, billing, and resident trust accounts. This role ensures financial accuracy, regulatory compliance, and supports the business office in providing excellent service to residents, families, and staff.

Key Responsibilities:

• Maintain daily census and payor reconciliations.
• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite and billing/accounting software.
• Excellent interpersonal and customer service skills.
• Ability to manage deadlines and resolve financial discrepancies.

Required:

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.

Preferred:

• Healthcare or long-term care finance experience.

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