Business Office Manager

Topaz Fiscal Services; Bowling Green (KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Topaz Fiscal Services seeks a Business Office Manager to oversee billing, accounting, and records for the care facility. The role requires accounting knowledge and LTC experience, with responsibility for invoicing, cash handling, and ledger accuracy.

The position involves coordinating with department heads, maintaining logs, and interacting with families and residents to ensure compliant financial operations.

Qualifications

• Bachelor's Degree preferred; or equivalent combination of education and experience.
• A minimum of two years college required.
• Must have knowledge of bookkeeping or accounting principles.
• Must Have Long Term Care Experience.

Responsibilities

• Manage, oversee, and complete billing processes in line with company policies and standards.
• Oversee business office functions: records, accounting, billing, accounts payable, and accounts receivable.
• Direct billing functions, including accurate invoicing of all client services.
• Manage petty cash and credit card transactions.
• Maintain all required logs and records.
• Consult with department heads to resolve account errors.
• Track census and census summary reports.
• Interact with families and residents.
• Receipt, posting, and maintenance of resident trust ledgers; reconcile with bank statements.

Skills

Bookkeeping

Accounting principles

Long Term Care experience

Communication with families

Education

Bachelor's degree preferred

Two years college required

Accounting knowledge

Job description

POSITION PURPOSE: The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policies, procedures and standards.

• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable.

• Directs billing functions, including accurate invoicing of all client services.

• Manages petty cash/credit card.

• Maintains all required and appropriate logs.

• Consult with department heads to resolve errors in accounts.

• Track census, census summary report.

• Interacts with families and residents.

• Reciepts, posts, and maintains accurate individual resident trust ledgers to meet federal and state regulations. Reconciles to bank statements.

EDUCATION/ REQUIREMENTS: Bachelor's Degree preferred; or equivalent combination of education and experience. A minimum of two years college required. Must have knowledge of bookkeeping or accounting principles. Must Have Long Term Care Experience.