Business Office Manager →

Optalis Healthcare; Grand Rapids, Northern (MI, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Optalis Healthcare is seeking a Business Office Manager to oversee essential financial operations within the facility. The position focuses on accounts payable/receivable, billing, and trust accounts, ensuring accuracy and regulatory compliance while supporting residents, families, and staff.

Responsibilities include vendor invoice processing, month-end close assistance, and collections. The role carries supervisory duties for front desk staff and requires a high school diploma with accounting

Qualifications

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.
• Healthcare finance experience preferred.

Responsibilities

• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.

Skills

Accounts payable

Accounts receivable

Billing

Supervisory skills

Education

High school diploma

Accounting or business coursework

Job description

Responsible for core duties of the Business Office Manager role within the organization.The Business Office Coordinator supports facility operations by managing accounts receivable, accounts payable, billing, and resident trust accounts. This role ensures financial accuracy, regulatory compliance, and supports the business office in providing excellent service to residents, families, and staff.

Key Responsibilities:

• Manage cash receipts, billing, and trust accounts.
• Ensure timely vendor invoice processing and accounts payable management.
• Assist with month-end closing procedures and reporting.
• Support accounts receivable collections and resolution of delinquent accounts.
• Communicate with residents, families, and vendors regarding billing and payments.

Position Requirements:

• High school diploma required; college coursework in accounting or business preferred.
• Experience in accounts payable/receivable and billing functions.

Preferred:

• Healthcare or long-term care finance experience.

This position does have supervisory responsibilities of front desk reception staff.