Business Office Assistant

Medical Hill Healthcare Center in; Oakland (CA); On-site; USD 43,000 - 59,000; Part time

Benefits offered by this job

Competitive pay

Flexible part-time schedule

Professional growth opportunities

Job summary

Medical Hill Healthcare Center is seeking a highly organized and detail-oriented Business Office Assistant to join our part-time administrative team. The role focuses on supporting the Business Office Manager with billing, records, and front-office tasks, ensuring smooth daily operations of the facility.

The ideal candidate brings professional communication, strong organizational skills, and a commitment to excellent customer service for residents, families, staff, and visitors.

Qualifications

• High school diploma or equivalent required.
• Experience in business office, administrative, healthcare, or customer service preferred.

Responsibilities

• Provide administrative support to the Business Office Manager and facility leadership.
• Assist with accounts receivable, billing, and collection activities.
• Process invoices, payments, and other financial documentation.
• Maintain resident financial and administrative records.
• Assist with admissions paperwork and resident account setup.
• Answer phones, greet visitors, and respond to inquiries professionally.
• File, scan, and organize business office documents.
• Support payroll, human resources, and other administrative functions as needed.
• Ensure confidentiality and comply with policies.
• Perform general clerical duties including data entry and correspondence.

Skills

Organizational skills

Multitasking

Customer service

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Business Office Assistant (Administrative)

Now Hiring: Business Office Assistant - Part-Time

Location: Medical Hill Healthcare Center
Pay Rate: $37.00 per hour
Schedule: Part-Time
Join Our Administrative Team

Medical Hill Healthcare Center is seeking a highly organized and detail-oriented Business Office Assistant to join our team on a part‑time basis. This position is an integral part of our business office operations, providing administrative support and helping ensure the smooth day‑to‑day functioning of our healthcare facility.

The ideal candidate is professional, dependable, and committed to delivering excellent customer service to residents, families, staff, and visitors.

Position Responsibilities

• Provide administrative support to the Business Office Manager and facility leadership
• Assist with accounts receivable, billing, and collection activities
• Process invoices, payments, and other financial documentation
• Maintain accurate resident financial and administrative records
• Assist with admissions paperwork and resident account setup
• Answer phones, greet visitors, and respond to inquiries professionally
• File, scan, and organize business office documents
• Support payroll, human resources, and other administrative functions as needed
• Ensure compliance with facility policies and confidentiality requirements
• Perform general clerical duties including data entry, copying, and correspondence

Qualifications

• High school diploma or equivalent required
• Previous business office, administrative, healthcare, or customer service experience preferred
• Skilled nursing or long‑term care experience is a plus
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and professionalism at all times
• Ability to work independently and as part of a team

What We Offer

• Competitive pay of $37.00 per hour
• Flexible part‑time schedule
• Supportive and collaborative work environment
• Opportunities for professional growth and advancement
• Ongoing training and development
• Meaningful work supporting quality resident care

Why Medical Hill Healthcare Center?

At Medical Hill Healthcare Center, we are committed to excellence in resident care and employee satisfaction. Our team members play an essential role in creating a positive experience for our residents and their families. We value professionalism, teamwork, and dedication, and we are looking for individuals who share those values.

Join Medical Hill Healthcare Center and become part of a team that makes a difference every day.

Medical Hill Healthcare Center is an Equal Opportunity Employer.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.