Business Office Assistant

Western Slope Health Center; Placerville (CA); On-site; USD 53,000 - 62,000; Full time

Job summary

Western Slope Health Center is seeking a Business Office Assistant to provide essential administrative, clerical, and accounting support in a busy healthcare environment. This full-time role emphasizes confidentiality, customer service, and interdepartmental collaboration.

Key duties include organizing activities, maintaining records, supporting HR and payroll tasks, and ensuring compliance with policies. Strong attention to detail and reliable service are essential for success.

Qualifications

• High school diploma or GED required.
• Previous administrative, clerical, healthcare, business office, accounting, payroll, or HR experience is preferred.
• Experience working in a skilled nursing or healthcare environment is a plus.

Responsibilities

• Provide administrative, clerical, and accounting support to the facility.
• Assist with HR and payroll duties as needed.
• Maintain accurate and organized records and documentation.
• Support across departments and confidentiality.

Skills

Attention to detail

Organizational skills

Communication

Typing speed

Education

High school diploma or GED

Tools

Microsoft Excel

10-key calculator

Typing 40 WPM

Copier/Scanner/Fax

Job description

Business Office Assistant

Western Slope Health Center

Full-Time | $25.30-$29.87 per hour

Western Slope Health Center is seeking a Business Office Assistant to join our team! This is an excellent opportunity for an organized, dependable, and detail-oriented professional who enjoys supporting a busy healthcare environment and working with a variety of departments.

The Business Office Assistant provides important administrative, clerical, and accounting support to the facility while maintaining professionalism, confidentiality, and excellent customer service.

What You’ll Do

Administrative & Office Support

• Receive and follow schedules and instructions from your supervisor and established policies and procedures.
• Assist in organizing, planning, and directing administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings and file documentation as necessary.
• Serve as a key representative of the community and make an active contribution toward positive community relations, public regard, and overall awareness of the community.
• Support the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks.
• Assist with administrative studies, projects, and special assignments as needed.
• Develop and maintain positive working relationships with personnel throughout the facility and with other departments.
• Assist with recording incidents and accidents and file documentation in accordance with established policies and procedures.
• Help ensure adequate supplies of office materials and equipment are available to meet the day-to-day operational needs of the facility.

Business Office & Accounting Support

• Perform clerical and accounting functions, including cash receipts and ancillary data.
• Assist with Human Resources and payroll duties as needed.
• Utilize office equipment and computer systems to support daily operations.
• Maintain accurate and organized records and documentation.

Confidentiality & Compliance

• Maintain strict confidentiality of all resident care information, including Protected Health Information (PHI).
• Do not disclose resident protected health information and promptly report suspected or known violations of privacy or unauthorized disclosure to the Administrator.
• Follow all applicable federal, state, and local regulations, facility policies, procedures, and standards.
• Support established workplace safety and ergonomics policies and procedures, including proper lifting techniques, repetitive-task practices, and use of safety equipment and supplies.

Qualifications

Education & Experience

• High school diploma or GED required.
• Previous administrative, clerical, healthcare, business office, accounting, payroll, or HR experience is preferred.
• Experience working in a skilled nursing or healthcare environment is a plus.

Language Skills

• Read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Write reports, business correspondence, and procedures.
• Effectively present information and respond to questions from managers, employees, residents, families, and other individuals.

Mathematical Skills

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to perform basic accounting and numerical functions accurately.
• Ability to work with cash receipts and related financial information.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret and follow a variety of instructions furnished in written, oral, diagram, or schedule form.
• Strong attention to detail and organizational skills.

Computer & Office Skills

To perform this job successfully, an individual should have:

• Knowledge of general clerical functions and computer literacy.
• Proficiency in Microsoft Excel is preferred.
• Ability to type a minimum of 40 words per minute.
• Ability to use a 10-key calculator.
• Knowledge of common office machines and equipment, including copier/scanner/fax, telephone, and computer equipment.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Requirements

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.