Business Office Assistant (Healthcare)

Millennial Healthcare; The Villages (FL); On-site; USD 39,000 - 51,000; Full time

Benefits offered by this job

Competitive Pay

Referral Bonuses

PayActiv & Uber Rides

Generous PTO

Medical, Dental, Vision, Life, STD Ins

Job summary

Millennial Healthcare in The Villages, FL, seeks a dedicated Business Office Assistant to oversee the facility’s business office functions and core accounting tasks. You will support residents, families, and staff with financial information while ensuring compliant operations.

The role requires experience with accounts receivable and Medicaid for long-term care, plus collaboration with administrators and department directors to standardize reporting procedures.

Qualifications

• 1 year of experience as a Business Office Assistant/Manager in a healthcare setting.
• Experience with PCC and RFMS is a plus.
• Experience with Collections and Accounts Receivable is required.
• Experience with Medicaid for Long Term Care is required.

Responsibilities

• Plan, develop, organize, implement, evaluate and direct the facility’s business office functions.
• Interpret the facility’s accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc.
• Assist department directors in developing and using accounting policies and procedures and establish inter-department rapport for accurate reporting.

Skills

Accounts Receivable

Billing

Education

High School Diploma or Equivalent

College Degree Preferred

Tools

PCC

RFMS

Job description

Business Office Assistant

We are looking for a Business Office Assistant to join our team!

What we offer you:

• Competitive Pay

• Referral Bonuses

• PayActiv & Uber Rides

• Generous PTO

• Medical * Dental * Vision * Life * STD Insurances

• 401K retirement plan

• Supportive leadership

We are a skilled nursing and rehabilitation facility that is dedicated to helping our residents maximize their potential and live their lives to the fullest. We offer a modern, comfortable, and secure facility staffed by caring professionals where individuals receive the finest sub-acute medical care, rehabilitation services, and 24-hour skilled nursing care. We are committed to maintaining a facility where compassionate care is provided in an environment of respect and dignity. It is also a great working environment for our staff as we truly value and appreciate each member of our team!

Position Summary:

The primary purpose of your position is to direct the overall business office activities, accounting functions, and process assigned information for the facility in accordance with current applicable federal, state and local standards, guidelines and regulations, as directed by the Administrator, Owner and/or Chief Financial Officer.

Business Office Assistant Responsibilities:

• Plan, develop, organize, implement, evaluate and direct the facility’s business office functions.

• Interpret the facility’s accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc as necessary.

• Assist department directors in the development and use of accounting policies and procedures and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures.

• Monitor internal controls to assure compliance with established procedures.

• Represent the facility and participate in meetings as required.

• Assist by providing information to patients/family members as to Medicare/Medicaid, or other financial assistance programs available to the patient or refer them to the Social Service Director.

• Serve as liaison to the Administrator, medical staff and other professional supervisory staff.

• Assist in standardizing the methods in which work will be accomplished.

• Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.

• Establish and maintain a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc. as necessary

• Maintain the general ledger to include the preparation of journal entries, coding of invoices, account analysis and reconciliation, closing books, setting up new accounts, etc as necessary or instructed

• Prepare and mail statements.

• Monitor and collect accounts receivables.

• Assist in the establishment and maintenance of an adequate filing system.

• Perform functions of computer data entries as necessary

Requirements of the Business Office Assistant:

• High School Diploma or Equivalent; College Degree Preferred.

• At least (1) year experience as a Business Office Assistant Manager in a healthcare setting.

• Experience working with PCC and RFMS a plus.

• Experience with Collections and Accounts Receivable required

Experience with applying for Medicaid for Long Term Care required