Business Development & Office Administrator

GDI Integrated Facility Services; Needham (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading facility services provider in Needham, MA is seeking a Business Development & Office Administrator to support growth initiatives and day-to-day office operations. This role involves assisting with proposal development, managing office supplies, and coordinating administrative tasks. The ideal candidate will possess strong organizational, multitasking, and communication skills, along with proficiency in Microsoft Office. A proactive and highly organized individual will thrive in this dynamic environment.

Qualifications

• Experience in administrative support, office management, or business development coordination preferred.
• Ability to work independently and collaboratively across departments.

Responsibilities

• Assist Business Development team in preparing proposals.
• Distribute new job information to relevant stakeholders.
• Mail invoices on behalf of the Accounts Receivable team.
• Manage office supply inventory.
• Handle purchase orders and resolve issues with vendors.

Skills

Strong organizational skills

Multitasking abilities

Written communication skills

Verbal communication skills

Microsoft Office Suite proficiency

Job description

Business Development & Office Administrator

GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best‑in‑class capabilities, and unrivaled experience.

One provider. One solution. All your facility maintenance services.

Summary

The Business Development & Office Administrator plays a dual role in supporting both the growth initiatives of the region and the day‑to‑day functioning of the office. This position requires a highly organized, proactive individual who can assist with proposal development, vendor relations and coordinate administrative needs across departments.

Business Development Support

• Assist Business Development team in preparing proposals, including gathering required RFP information and formatting documents.
• Distribute new job information to relevant stakeholders.
• Request Certificates of Insurance (COIs) tailored to specific customer requirements.
• Upload executed contracts and related documents to SharePoint.
• Generate renewals and service agreements for existing customers at the direction of Operations.

Office Management & Administrative Support

• Create and print holiday schedules for posting at customer sites.
• Organize and file monthly inspection reports.
• Mail invoices on behalf of the Accounts Receivable team.
• Provide project assistance to the Regional Vice President as required.
• Manage office supply inventory.
• Handle purchase orders and resolve issues with vendors.
• Oversee uniform inventory, ordering, and distribution for staff.

Qualifications

• Experience in administrative support, office management, and/or business development coordination preferred.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively across departments.

Equal Opportunity Employer

GDI, Inc. is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.