Budget Assistant

Texas State University; San Marcos, Northern (TX, KY); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Excellent Benefits

Time Off

Wellness Program

Professional Growth

Tuition Benefits

Retirement Plan

Job summary

Texas State University seeks a budget administrator to monitor and manage department budgets and provide data entry and technical support to account managers. You will handle market/budget processes, reconcile transactions, and support faculty travel and hiring workflows.

The role requires strong organization, accuracy, and knowledge of SAP, Concur, and PaymentWorks. You’ll work within the Office of Financial Services on a busy campus, contributing to efficient operations.

Qualifications

• Basic math, editing, and time management skills.
• Proficient with Microsoft Office.
• Ability to prioritize workload and meet deadlines.
• Strong communication across administrative units.
• At least three years of reliable experience in a professional office environment.
• Ability to prepare clear, concise correspondence.
• Ability to establish and maintain effective records and files.
• Knowledge of accounting, budgeting, hiring, and purchasing practices.

Responsibilities

• Prepare and execute Marketplace orders in SAP.
• Assist faculty with travel in Concur.
• Assist with hiring of faculty and staff.
• Reconcile Goods Receipts to items received on purchase orders.
• Contact vendors about damaged, lost/late orders.
• Set up vendors in PaymentWorks system.
• Validate invoices to purchase orders and Goods Receipts/research discrepancies.
• Research info on promo items and request quotes.
• Attend Financial Services meetings.
• Assist in the coordination of special events and meetings.
• Additional duties as assigned.

Skills

Basic Math

Office Software

Time Management

Communication Skills

Office Experience

Clear Writing

Records Management

Budgeting & Purchasing

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Basic math, basic editing, and time management
• Proficient with Microsoft Office
• Ability to prioritize workload and manage multiple projects and complete within deadlines
• Demonstrated communication skills across administrative units
• Minimum three years of reliable experience working in a professional office environment
• Ability to prepare clear, concise, and grammatically correct correspondence
• Ability to establish and maintain effective records and files
• Knowledge of accounting, budgeting, hiring, and purchasing practices

Preferred Qualifications

• Prior reliable experience in a university setting
• Familiar with Concur travel
• Familiar with Texas State software, i.e., Hireright, PaymentWorks, People Admin, and forms
• Prior experience in planning successful events/meeting
• Knowledge of Texas State policies and procedures

Job Description

Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

Job Duties

• Prepare and execute Marketplace orders in SAP
• Assist faculty with travel in Concur
• Assist with hiring of faculty and staff
• Reconcile Goods Receipts to items received on purchase orders
• Contact vendors about damaged, lost/late orders
• Set up vendors in PaymentWorks system
• Validate invoices to purchase orders and Goods Receipts/research discrepancies.
• Research info on promo items and request quotes
• Attend Financial Services meetings
• Assist in the coordination of special events and meetings
• Additional duties as assigned

Additional Information to Applicants

Job Open Date

Job Open Date 09/22/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 09/27/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:0AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Required fields are indicated with an asterisk (*).

Office of Human Resources