Administrative Budget Specialist

Texas State University; San Marcos, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Texas State University seeks an Administrative Budget Specialist to manage and coordinate budget and financial matters for a department. You will process budget functions, adjust departmental budgets, and perform daily RIB processing while researching overages and maintaining documentation.

The role requires solid knowledge of government fund accounting, MS Office/ERP tools, and SAP, with the ability to work in a collaborative team setting and pass a background check.

Qualifications

• Demonstrated ability to manage budget functions and departmental adjustments.
• Experience with budget processes in higher education or public funds.
• Proficiency in MS Office and ERP systems for budget/finance/Human Resources.
• Familiarity with SAP is preferred.

Responsibilities

• Process basic budget functions and create departmental budget adjustments.
• Provide research and resolutions for departmental over budgets and reserves.
• Assist with the creation of process documentation for budget/master data functions.
• Collaborate with team and cross-train on SAP tasks.

Skills

Team collaboration

Budget office tasks

MS Office / ERP

Research & problem solving

Background check readiness

Education

Bachelor’s degree in related field

Experience with governmental fund accounting

Tools

SAP

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma or equivalent.
• Governmental and fund accounting principles and higher education policies and procedures.
• MS Office products, ERP systems for budget, finance, and human resources.
• Assist with daily operational tasks of the Budget Office.
• Work collaboratively in a team environment.
• Research and resolution of customer inquiries/assigned tasks.
• Ability to complete a Personal History Statement and Pass a thorough back ground process.

Preferred Qualifications

• Experience in higher education budgeting processes and procedures.
• Knowledge of governmental fund accounting.
• Knowledge of basic budgeting principles.
• Experience with SAP .
• Ability to work with large data sets in Excel using advanced spreadsheet skills.
• Bachelor’s degree in related field.
• Ability to work under general supervision, learn quickly, multitask and prioritize workload and readjust as needed.

Job Description

The Administrative Budget Specialist manages and coordinates budget and financial matters for a specific department.

Job Duties

• Process basic budget functions, create departmental budget adjustments, daily RIB processing, uses of reserves, and estimated income.
• Provide research and resolutions for departmental over budgets including back office hard stops.
• Assist with the creation of process documentation for budget and master data functions.
• Work collaboratively in a team environment providing departmental assistance when needed and cross training other analyst on master data specific SAP task.

Additional Information to Applicants

Job Open Date

Job Open Date 09/18/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 09/28/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Posting Notices Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have experience with Government fund accounting or Higher Education policies and procedures?
  • Yes
  • No
• * Do you have experience working with MS Office, ERP Systems for budget, finance, and human resources?
  • Yes
  • No
• * Do you have experience with SAP?
  • Yes
  • No
• * Do you have a bachelor’s degree?
  • Yes
  • No

Office of Human Resources