Procurement & Recruitment Specialist

Texas State University; San Marcos (CA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Tuition benefits

Retirement benefits

Job summary

Texas State University in San Marcos is seeking a Procurement & Recruitment Specialist within the University Police division. The role focuses on purchasing, recruitment, and related clerical duties in a fast-paced environment with attention to policy compliance and accuracy.

The Administrative Assistant II responsibilities include handling purchase orders, invoices, travel arrangements, and event support, while actively managing recruitment processes and outreach efforts for staff positions.

Qualifications

• Proven ability to handle purchasing, recruitment, and basic bookkeeping within university policies.
• Strong organizational and writing skills for memos and reports.
• Experience with university HR or procurement workflows is a plus.

Responsibilities

• Review purchase orders and invoices.
• Type and proofread correspondence and forms.
• Prepare, review, and submit purchase orders and invoices.
• Process travel arrangements, applications, and reimbursements for all staff.
• Assist in preparing various activities and events.
• Manage all aspects of the recruitment process.
• Support outreach and engagement.
• Tabulate information.

Skills

Interacting courteously

Telephone etiquette

Typing

Reliability

Teamwork

Read and understand instructions

Prioritizing workload

Staff supervision

Education

High school diploma or equivalent

Some college education preferred

Tools

Banner

GATO

LOGI

Course Leaf

Slate

SAP

Job description

Job Opportunities at Texas State University

Please see Special Instructions for more details.

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Posting Information

Posting Information

Posting Number

Posting Number 2027018

Posting/Functional Title

Posting/Functional Title Procurement & Recruitment Specialist

University Pay Plan Title

Location

Location San Marcos

Department

Department University Police

Recruitment Type

Job Type

Job Type Full-Time

Funding Source

Funding Source Permanent

Monthly Salary

Monthly Salary $3,255 - $3,862.50

Job Category

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• University/Academic policies and procedures related to purchasing, recruitment, and retention; bookkeeping principles; computer word processing, spreadsheets, databases, and other desktop software; basic math.


• Interacting courteously with others


• Telephone etiquette; typing; preparing documents and spreadsheets; reliability; working as a team member on most tasks of job.


• Read and understand instructions, correspondence, reports


• Prepare clear, concise and grammatically correct memos, reports, and letters; prioritize workload; establish and maintain complex and effective filing system


• Help supervise and support staff/student workers effectively to maximize output.


• High school diploma or equivalent


• knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices

Preferred Qualifications

• Some college education preferred, ideally in the human resources or criminal justice fields.


• Demonstrated outstanding organizational skills; attention to detail; ability to work under minimal supervision; evidence of initiative and proactive approach to solving problems.


• Experience with Texas State software such as Banner, GATO , LOGI , Course Leaf, Slate, and SAP .


• Experience with travel, hiring, and purchasing processes; experience organizing and facilitating university events.


• Demonstrated ability to quickly learn new procedures and to problem-solve independently; excellent written and oral communication skills.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Review purchase orders and invoices.


• Type and proofread correspondence and forms.


• Prepare, review, and submit purchase orders and invoices.


• Process travel arrangements, applications, and reimbursements for all staff.


• Assist in preparing various activities and events.


• Manage all aspects of the recruitment process.


• Support outreach and engagement.


• Tabulate information.

Additional Information to Applicants

Must be able to complete a Personal History Statement and pass an in-depth background check for law enforcement administration.

Job Open Date

Job Open Date 09/21/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 10/06/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., Applicant must pass the drug and alcohol test relevant to the job posting title requirements.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

• * Do you have a high school diploma or equivalent?
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have knowledge of accounting principles, state, and federal regulations and laws, accounts payable and receivable and bookkeeping practices?
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have two or more years of full cycle recruiting (posting, recruitment, application process, screening and interview, and hiring)?
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience working within Texas State University HR policy and procedures?
  
  
  • Yes (5.0 points)
  
  
  • No (0.0 points)
  
  
  
  


• * Do you have experience with financial modules of an ERP Software System(SAP)?
  
  
  • Yes
  
  
  • No
  
  
  
  


• * Do you have experience with systems relevant to the hiring process including but not limited to PeopleAdmin, HireRight, and PCRs?
  
  
  • No experience using these systems
  
  
  • Moderate to intermediate experience using these systems
  
  
  • Extensive experience using these systems
  
  
  
  

Office of Human Resources