Branch Operations & Admin Coordinator | Excel Pro

Manufacturing Inc; Holyoke (MA); In loco; USD 23.000 - 32.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Incentive recognition bonus program

Descrizione del lavoro

Manufacturing Inc. is seeking an organized Office Coordinator to support branch operations, administration, and client relations. You will coordinate orders, manage ERP workflows, and deliver excellent Customer Service to internal and external partners.

You will work with SAP, Excel, and Word to prepare documents, maintain records, and align scheduling with production timelines. A Logistics coordinator mindset will help ensure on-time shipments and efficient office operations.

Competenze

• High school diploma or equivalent; college coursework in business or accounting is a plus.
• Prior professional experience as an Office coordinator, administrative specialist, or operational clerk.
• Demonstrated history of delivering patient, professional Customer Service across high-touch interactions.
• Working knowledge of Manufacturing Coordinator duties supporting plant scheduling and supply fulfillment.
• Advanced proficiency in Excel, SAP, and Microsoft Word.

Mansioni

• Serve as the primary branch Office coordinator, providing daily administrative support to leadership, sales teams, and plant staff while maintaining organized office systems.
• Deliver top-tier Customer Service by answering calls, managing inquiries, and communicating with vendors and clients regarding order status and delivery preferences.
• Act as an operational Manufacturing Coordinator by scheduling workflows, gathering job specifications, and verifying production readiness to meet delivery timelines.
• Build, maintain, and analyze tracking spreadsheets, inventory models, and reconciliations using Excel.
• Input customer purchase orders, manage raw material inventory, and close out production work orders within our core ERP platform.
• Utilize enterprise software systems like SAP to monitor open billing, reconcile monthly sales journals, and track supplier invoices for timely payment.
• Prepare official business correspondence, meeting summaries, SOPs, and compliance documents using Microsoft Word.
• Step in as an on-site Logistics coordinator to coordinate outbound freight shipments, verify carrier documentation, and ensure on-time order distribution.

Conoscenze

Office coordinator

Administrative support

Scheduling

Customer Service

Written communication

Formazione

High school diploma or equivalent

College coursework in business or accounting

Strumenti

Excel

SAP

Microsoft Word

Chempax

ERP systems

Descrizione del lavoro

Manufacturing Inc. is seeking an organized Office Coordinator to support branch operations, administration, and client relations. You will coordinate orders, manage ERP workflows, and deliver excellent Customer Service to internal and external partners.

You will work with SAP, Excel, and Word to prepare documents, maintain records, and align scheduling with production timelines. A Logistics coordinator mindset will help ensure on-time shipments and efficient office operations.