Synergy Office & Manufacturing Coordinator (SAP, Excel)

Spherion Staffing, LLC; Holyoke (MA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Prescription coverage

Dental coverage

Vision coverage

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Spherion Staffing, LLC is seeking a highly organized Office Coordinator to support branch operations in West Springfield, MA. This role links administration, operations, and client relations, delivering excellent service to clients and internal partners alike.

You will collaborate with the operations team as a Manufacturing Coordinator to streamline order processing and workflow schedules, with a focus on Excel data proficiency and ERP familiarity (SAP/Chempax).

Qualifications

• College coursework or an Associate's/Bachelor's degree in Business Administration, Accounting, or a related field.
• Core proficiency in Microsoft Excel, including formulas, data validation, and lookup functions.
• Working knowledge of Microsoft Word for document formatting, recordkeeping, and professional written correspondence.
• Proven ability to deliver patient, professional customer service across high-touch customer and vendor interactions.
• Demonstrated ability to multitask, manage deadlines, and maintain organized records in an active workplace.

Responsibilities

• Provide daily administrative support to leadership, sales, and plant staff while maintaining organized office systems.
• Deliver top-tier customer service by handling inquiries and communicating with vendors and clients regarding order status and delivery preferences.
• Coordinate scheduling workflows and verify production readiness to meet delivery timelines.
• Build, maintain, and analyze tracking spreadsheets, inventory models, and reconciliations using Excel.
• Input customer purchase orders, manage raw material inventory, and close out production work orders in our ERP.
• Utilize SAP to monitor open billing, reconcile monthly sales journals, and track supplier invoices for timely payment.
• Prepare official business correspondence, meeting summaries, SOPs, and compliance documents using Word.
• Coordinate outbound freight shipments and ensure on-time order distribution.

Skills

Excel data proficiency

Customer service

Inventory management

Office coordination

Education

Associate degree in Business Administration

Tools

SAP

Chempax ERP

Microsoft Word

Job description

Spherion Staffing, LLC is seeking a highly organized Office Coordinator to support branch operations in West Springfield, MA. This role links administration, operations, and client relations, delivering excellent service to clients and internal partners alike.

You will collaborate with the operations team as a Manufacturing Coordinator to streamline order processing and workflow schedules, with a focus on Excel data proficiency and ERP familiarity (SAP/Chempax).