Boston Office & Facilities Coordinator

Uncover; Boston, Northern (MA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CodeRabbit is seeking an organized, friendly Office Coordinator to support the day-to-day operations of our Boston office. You will help create a welcoming, well-equipped workplace by coordinating office services, assisting employees and visitors, supporting events and onboarding, and ensuring everyday needs are handled promptly.

Reporting to our Global Workplace Manager, this is a highly visible, people-facing role for someone who enjoys helping others, stays calm when priorities shift, and

Qualifications

• 2+ years in office/workplace management, facilities, or operations.
• Exceptional organization and follow-through to manage multiple tasks.
• Warm, professional communication style with a genuine help-oriented mindset.
• Ability to work on-site in the Boston office 5 days a week.

Responsibilities

• Coordinate daily office operations, including opening/closing routines, supplies, mail, deliveries, and general organization.
• Serve as the first point of contact for employees, visitors, candidates, and vendors in a warm, professional manner.
• Manage relationships with building management, IT support, cleaners, and service vendors; escalate issues as needed.
• Place and track orders for supplies, equipment, food, and events; monitor expenses per guidelines.
• Plan and coordinate office events, team lunches, celebrations, and offsites.
• Support onboarding by preparing desks, equipment, access badges, and welcome materials with IT/People teams.
• Help maintain health, safety, and security procedures, including visitor policies and building access.
• Sort incoming mail and coordinate outgoing shipments and couriers; maintain calendars and vendor contacts.
• Assist the Global Workplace Manager with operational projects and process improvements.
• Provide hands-on support for other office needs and take on ad-hoc projects.

Skills

Organizational skills

Communication

Problem solving

Team collaboration

Tools

Google Workspace

Microsoft 365

Slack

Spreadsheets

Job description

CodeRabbit is seeking an organized, friendly Office Coordinator to support the day-to-day operations of our Boston office. You will help create a welcoming, well-equipped workplace by coordinating office services, assisting employees and visitors, supporting events and onboarding, and ensuring everyday needs are handled promptly.

Reporting to our Global Workplace Manager, this is a highly visible, people-facing role for someone who enjoys helping others, stays calm when priorities shift, and