Boston Office Coordinator: Welcoming Operations Pro

CodeRabbit; Boston (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

CodeRabbit in Boston is seeking an organized Office Coordinator to manage the day-to-day operations, support employees and visitors, and keep the office running smoothly. You will coordinate supplies, events, onboarding, access, and health and safety procedures, helping create a welcoming, efficient workplace aligned with our fast-growing culture.

We value proactive problem-solving, clear communication, and hands-on support for a busy office.

Qualifications

• 2+ years in office/workplace management, facilities, or workplace operations, ideally in a fast-growing company.
• Exceptional organization and follow-through — you keep many plates spinning without dropping them.
• Warm, professional communication style; a genuine interest in helping people.
• Resourceful and proactive; you spot problems before they become problems and just handle things.
• Comfortable with common workplace tools (e.g., Google Workspace or Microsoft 365, Slack, and basic spreadsheets).
• Ability to lift and move office supplies or equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Sound judgment and discretion with sensitive information.
• Able to work on-site in our Boston office 5 days a week.

Responsibilities

• Coordinate daily office operations, including opening and closing routines, supplies, snacks, mail, deliveries, and general office organization.
• Serve as the friendly first point of contact for employees, visitors, candidates, and vendors. Providing a warm and professional experience.
• Manage relationships with building management, cleaning crews, IT support, and service vendors, and act as the point person for facilities issues and repairs.
• Place and track orders for office supplies, equipment, food, and events while following purchasing guidelines and monitoring expenses.
• Plan and coordinate office events, team lunches, celebrations, and occasional offsites.
• Support new-hire onboarding by preparing desks, equipment, access badges, and welcome materials in partnership with the IT and People teams.
• Help maintain office health, safety, and security procedures, including visitor policies and building access.
• Sort incoming mail and coordinate outgoing shipments and couriers.
• Maintain office calendars, vendor contacts, supply inventories, and other workplace documentation.
• Assist the Global Workplace Manager with operational projects and process improvements.
• Provide hands-on support for other office needs as they arise.
• Take on ad-hoc projects that improve how the office and team operate.

Skills

Organization

Communication

Proactivity

Problem-solving

On-site availability

Tools

Google Workspace

Microsoft 365

Slack

Excel

Job description

CodeRabbit in Boston is seeking an organized Office Coordinator to manage the day-to-day operations, support employees and visitors, and keep the office running smoothly. You will coordinate supplies, events, onboarding, access, and health and safety procedures, helping create a welcoming, efficient workplace aligned with our fast-growing culture.

We value proactive problem-solving, clear communication, and hands-on support for a busy office.