Boston Office & People Operations Lead

Stanford Climate Ventures; Boston (MA); Hybrid; USD 80,000 - 85,000; Full time

Benefits offered by this job

Private Health Insurance

401K Retirement Plan

Performance Bonuses

Cell phone reimbursement

Apple gear provided

Employee Assistance Program

Daily lunch allowance

Job summary

Workable’s Boston office is seeking a seasoned Office Manager to own the space end-to-end and be the local face of People Operations in the US. You’ll handle HR administration, onboarding, records, benefits, time off, and payroll inputs for the US entity, while coordinating with Athens and Finance to ensure smooth monthly close and vendor management.

You’ll build a strong office culture, manage the budget, plan events, and ensure compliance.

Qualifications

• Bachelor's degree in Business, HR, Finance, or related field.
• 6+ years in office management, HR generalist or HR coordinator, or business operations roles—ideally a mix.
• Demonstrated experience owning a budget.
• Hands-on HR administration experience — onboarding, employee records, benefits, and time off.
• Exposure to US payroll and benefits administration.
• Eligible to work in the United States.
• Familiarity with AI tools.

Responsibilities

• Own the day-to-day running of the Boston office — facilities, supplies, vendors, and the overall experience of everyone who walks through the door.
• Be the people person for the office: the first point of contact for any employee question, big or small, and the person who makes a growing office still feel like a team.
• Serve as the local HR presence in Boston — onboarding logistics for new hires, employee records, benefits enrollment support, and first-line policy questions — handling day-to-day employee matters with discretion and knowing when to escape.
• Execute the People Operations processes our central team in Athens designs and owns: onboarding, time off, benefits administration, and the performance cycle. You make them land locally, and you tell Athens what isn’t working.
• Own the Boston office budget: track spend against plan, flag variances, and feed into the annual budgeting cycle.
• Process and code supplier invoices, route them for approval, administer the local expense process against policy, and liaise with our Finance team in Athens on billing and vendor payments.
• Prepare and check monthly payroll inputs for the US entity, for Finance and People Operations to review and approve.
• Support month-end close with local accruals, prepayments, and vendor documentation, and act as the local contact for our US tax and accounting team.
• Manage relationships and contracts with vendors, service providers, and the landlord, and act as the local point of contact for health and safety, building access, and office compliance.
• Plan and run team events, celebrations, and culture moments that keep the office feeling connected.
• Support visiting leadership and the wider team with scheduling, travel coordination, and general assistance as needed.

Skills

Budget ownership

HR administration

Onboarding

Employee records

US payroll awareness

Education

Bachelor's degree in Business, HR, Finance, or related field

Tools

HRIS

Accounts payable system

AI tools

Workable familiarity

Job description

Workable’s Boston office is seeking a seasoned Office Manager to own the space end-to-end and be the local face of People Operations in the US. You’ll handle HR administration, onboarding, records, benefits, time off, and payroll inputs for the US entity, while coordinating with Athens and Finance to ensure smooth monthly close and vendor management.

You’ll build a strong office culture, manage the budget, plan events, and ensure compliance.