Office Coordinator - Boston

CodeRabbit; Boston (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

CodeRabbit in Boston is seeking an organized Office Coordinator to manage the day-to-day operations, support employees and visitors, and keep the office running smoothly. You will coordinate supplies, events, onboarding, access, and health and safety procedures, helping create a welcoming, efficient workplace aligned with our fast-growing culture.

We value proactive problem-solving, clear communication, and hands-on support for a busy office.

Qualifications

• 2+ years in office/workplace management, facilities, or workplace operations, ideally in a fast-growing company.
• Exceptional organization and follow-through — you keep many plates spinning without dropping them.
• Warm, professional communication style; a genuine interest in helping people.
• Resourceful and proactive; you spot problems before they become problems and just handle things.
• Comfortable with common workplace tools (e.g., Google Workspace or Microsoft 365, Slack, and basic spreadsheets).
• Ability to lift and move office supplies or equipment weighing up to 50 pounds, with or without reasonable accommodation.
• Sound judgment and discretion with sensitive information.
• Able to work on-site in our Boston office 5 days a week.

Responsibilities

• Coordinate daily office operations, including opening and closing routines, supplies, snacks, mail, deliveries, and general office organization.
• Serve as the friendly first point of contact for employees, visitors, candidates, and vendors. Providing a warm and professional experience.
• Manage relationships with building management, cleaning crews, IT support, and service vendors, and act as the point person for facilities issues and repairs.
• Place and track orders for office supplies, equipment, food, and events while following purchasing guidelines and monitoring expenses.
• Plan and coordinate office events, team lunches, celebrations, and occasional offsites.
• Support new-hire onboarding by preparing desks, equipment, access badges, and welcome materials in partnership with the IT and People teams.
• Help maintain office health, safety, and security procedures, including visitor policies and building access.
• Sort incoming mail and coordinate outgoing shipments and couriers.
• Maintain office calendars, vendor contacts, supply inventories, and other workplace documentation.
• Assist the Global Workplace Manager with operational projects and process improvements.
• Provide hands-on support for other office needs as they arise.
• Take on ad-hoc projects that improve how the office and team operate.

Skills

Organization

Communication

Proactivity

Problem-solving

On-site availability

Tools

Google Workspace

Microsoft 365

Slack

Excel

Job description

About CodeRabbit

CodeRabbit is the leading AI code review platform, trusted by more than 17,000 customers and 150,000 open-source projects, conducting over 2 million code reviews each week. We build the symbiotic partnership between developers and AI that makes shipping fast software safe again, reviewing every pull request, IDE change, and CLI commit so teams can move quickly without breaking things.

We are a fast-moving, well-funded company, fresh off a $143M Series C at a $1.5B valuation — building Agentic Change Management, the control layer for software changes created by humans and agents. As AI writes more of the world's code, the bottleneck moves from implementation to judgment and helping human judgment scale is exactly the problem we exist to solve.

About the role

We’re looking for an organized, friendly, and proactive Office Coordinator to support the day-to-day operations of our Boston office. You’ll help create a welcoming, well-equipped workplace by coordinating office services, assisting employees and visitors, supporting events and onboarding, and ensuring everyday needs are handled promptly.

Reports to our Global Workplace Manager. This is a highly visible, people-facing role for someone who enjoys helping others, stays calm when priorities shift, and takes pride in keeping an office organized and running smoothly.

What you'll do

• Coordinate daily office operations, including opening and closing routines, supplies, snacks, mail, deliveries, and general office organization.

• Serve as the friendly first point of contact for employees, visitors, candidates, and vendors. Providing a warm and professional experience.

• Manage relationships with building management, cleaning crews, IT support, and service vendors, and act as the point person for facilities issues and repairs.

• Place and track orders for office supplies, equipment, food, and events while following purchasing guidelines and monitoring expenses.

• Plan and coordinate office events, team lunches, celebrations, and occasional offsites.

• Support new-hire onboarding by preparing desks, equipment, access badges, and welcome materials in partnership with the IT and People teams.

• Help maintain office health, safety, and security procedures, including visitor policies and building access.

• Sort incoming mail and coordinate outgoing shipments and couriers.

• Maintain office calendars, vendor contacts, supply inventories, and other workplace documentation.

• Assist the Global Workplace Manager with operational projects and process improvements.

• Provide hands‑on support for other office needs as they arise.

• Take on ad‑hoc projects that improve how the office and team operate.

What we're looking for

• 2+ years in office/workplace management, facilities, or workplace operations, ideally in a fast-growing company

• Exceptional organization and follow-through — you keep many plates spinning without dropping them.

• Warm, professional communication style; a genuine interest in helping people.

• Resourceful and proactive; you spot problems before they become problems and just handle things.

• Comfortable with common workplace tools (e.g., Google Workspace or Microsoft 365, Slack, and basic spreadsheets).

• Ability to lift and move office supplies or equipment weighing up to 50 pounds, with or without reasonable accommodation.

• Sound judgment and discretion with sensitive information.

• Able to work on-site in our Boston office 5 days a week.

Nice to have

• Experience in a startup or fast-growing company.

• Familiarity with vendor coordination, expense tracking, or inventory management.

• Experience supporting company events and employee programs.

• Exposure to People Operations or HR processes.

Our values

• Collaborative Humans: Prioritizing collective intelligence.

• Fearless Innovators: Turning obstacles into growth opportunities.

• Persistent, Passionate Developers: Thriving on complex, long-term challenges.

• Impact-Driven Creators: Crafting intuitive tools for developers.

• Rapid Learners and Un-learners: Adapting quickly in a fast-paced technological world.