Billing Specialist - Hybrid Role with ESOP Benefits

IMEG; Washington (District of Columbia); Hybrid; USD 37,195,000 - 41,328,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Hybrid work schedule

Health, dental, vision benefits

Paid holidays & floating holidays

Wellness program

Job summary

IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. You will serve as the primary liaison between assigned teams and the Accounting Department, handling billing, AR monitoring, project setup, client communication, timesheet/expense review, and sub consultant invoice processing.

You will build relationships with Client Execs, ensure contract terms are accurate, review new contracts, and help keep commercial workflows accurate and timely across the teams you support.

Qualifications

• 2-year post-high school education.
• Experience in the engineering and/or the construction industry is preferred.
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate.
• Review new project contracts for unusual terms or structures that may affect billings.
• Request billing information from team members and review it for accuracy and completeness.
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness.
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts.
• Manage communication and correspondence with clients regarding commercial matters.
• Develop professional working relationships with Client Execs and other assigned team members.
• Review and approve timesheets and expense reports for team members.
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due.
• Meet with assigned teams at their primary office location at least two times a year.
• Maintain confidentiality of all corporate, personnel and project/client related material.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract reading

Attention to detail

Fast-paced

MS Office

Education

2-year post-high school education

Tools

Deltek-Vantagepoint

Vision

Job description

IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. You will serve as the primary liaison between assigned teams and the Accounting Department, handling billing, AR monitoring, project setup, client communication, timesheet/expense review, and sub consultant invoice processing.

You will build relationships with Client Execs, ensure contract terms are accurate, review new contracts, and help keep commercial workflows accurate and timely across the teams you support.