Billing & AR Specialist — ESOP Firm, Hybrid

IMEG Corporation; Charlotte (NC); Hybrid; USD 3,720,000 - 4,133,000; Full time

Benefits offered by this job

ESOP

Hybrid work

Paid holidays

Health insurance

Tuition reimbursement

Job summary

IMEG Corporation is seeking a Billing Specialist to join the Finance & Accounting Team in Fairfax, VA. You will serve as the primary liaison between assigned teams and the Accounting Department and manage billing, AR, project setup, and client communications.

You will review contracts, collect billing information, and process sub consultant invoices while ensuring accuracy, timely delivery, and adherence to contract terms. The role supports a 100% employee-owned firm with hybrid scheduling.

Qualifications

• 2-year post-high school education is required or preferred.
• Experience in engineering/construction industry is desirable.
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate.
• Review new project contracts for unusual terms or structures that may affect billings.
• Request billing information from team members and review it for accuracy and completeness.
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness.
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts.
• Manage communication and correspondence with clients regarding commercial matters.
• Develop professional working relationships with Client Execs and other assigned team members.
• Review and approve timesheets and expense reports for team members.
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due.
• Meet with assigned teams at their primary office location at least two times a year.
• Maintain confidentiality of all corporate, personnel and project/client related material.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract interpretation

Attention to detail

Team adaptability

MS Office

Education

Two-year post-high school education

Tools

Deltek-Vantagepoint

Vision

Job description

IMEG Corporation is seeking a Billing Specialist to join the Finance & Accounting Team in Fairfax, VA. You will serve as the primary liaison between assigned teams and the Accounting Department and manage billing, AR, project setup, and client communications.

You will review contracts, collect billing information, and process sub consultant invoices while ensuring accuracy, timely delivery, and adherence to contract terms. The role supports a 100% employee-owned firm with hybrid scheduling.