Billing Specialist — ESOP-Driven Finance Partner (Hybrid)

IMEG Corporation; Washington (District of Columbia); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Hybrid work schedule

Paid holidays

Job summary

IMEG Corporation is seeking a Billing Specialist to join our Finance & Accounting Team in a 100% employee-owned firm environment. The role focuses on billing accuracy, accounts receivable monitoring, and project setup, while building strong relationships with Client Execs and project teams across IMEG.

You will review contracts, coordinate timesheets and expenses, and ensure timely invoicing. Travel up to 10% is required, with a full-time hybrid work schedule in Fairfax, VA.

Qualifications

• 2-year post-high school education
• Experience in the engineering and/or construction industry preferred
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software preferred but not required

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate
• Review new project contracts for unusual terms or structures that may affect billings
• Request billing information from team members and review it for accuracy and completeness
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts
• Manage communication with clients regarding commercial matters
• Develop professional working relationships with Client Execs and other assigned team members
• Review and approve timesheets and expense reports for team members
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due
• Meet with assigned teams at their primary office location at least two times a year
• Maintain confidentiality of all corporate, personnel and project/client related material

Skills

Strong interpersonal skills

Strong bookkeeping background

Customer service abilities

General understanding of electronic/b2

Ability to read contracts

Attention to detail

Adapt to fast-paced environment

Microsoft Office Suite

Deltek-Vantagepoint (or similar)

Education

2-year post-high school education

Tools

Deltek-Vantagepoint

Job description

IMEG Corporation is seeking a Billing Specialist to join our Finance & Accounting Team in a 100% employee-owned firm environment. The role focuses on billing accuracy, accounts receivable monitoring, and project setup, while building strong relationships with Client Execs and project teams across IMEG.

You will review contracts, coordinate timesheets and expenses, and ensure timely invoicing. Travel up to 10% is required, with a full-time hybrid work schedule in Fairfax, VA.