Billing Specialist – Hybrid, ESOP, Client-Facing

IMEG Corporation; Norfolk (VA); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Hybrid work schedule

6 paid holidays

Floating holidays

Health insurance

Wellness credit

Calm subscription

Job summary

IMEG Corporation in Fairfax, Virginia is seeking a Billing Specialist to manage project setups, billing, and accounts receivable across multiple teams. You will liaison between teams and Accounting, review timesheets, expenses, and sub consultant invoices, and ensure accurate financial workflows.

The role requires a 2-year post-high school education, experience in engineering/construction preferred, and familiarity with Deltek-Vantagepoint or similar software.

Qualifications

• 2-year post-high school education.
• Experience in the engineering and/or the construction industry is preferred.
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate.
• Review new project contracts for unusual terms or structures that may affect billings.
• Request billing information from team members and review it for accuracy and completeness.
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness.
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts.
• Manage communication and correspondence with clients regarding commercial matters.
• Develop professional working relationships with Client Execs and other assigned team members.
• Review and approve timesheets and expense reports for team members.
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due.
• Meet with assigned teams at their primary office location at least two times a year.
• Maintain confidentiality of all corporate, personnel and project/client related material.

Skills

Interpersonal skills

Bookkeeping background

Customer service

Electronic billing

Contract understanding

Attention to detail

Fast-paced environment

Microsoft Office

Education

Two-year post-secondary education

Tools

Deltek-Vantagepoint

Job description

IMEG Corporation in Fairfax, Virginia is seeking a Billing Specialist to manage project setups, billing, and accounts receivable across multiple teams. You will liaison between teams and Accounting, review timesheets, expenses, and sub consultant invoices, and ensure accurate financial workflows.

The role requires a 2-year post-high school education, experience in engineering/construction preferred, and familiarity with Deltek-Vantagepoint or similar software.