Billing & AR Specialist — Client Relations (Hybrid)

IMEG Corp; Rock Island (IL); Hybrid; USD 37,195,000 - 41,328,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Hybrid work schedule

6 paid holidays + 3 floating holidays

Medical, dental, vision coverage from

Wellness program

Job summary

IMEG Corp is seeking a Billing Specialist to joins its Finance & Accounting Team. You will act as the primary liaison between teams and the Accounting Department, handling project setup, client communications, timesheet and expense review, and sub consultant invoice processing.

The role emphasizes accurate billing, AR monitoring, and strong relationship-building with Client Execs. Hybrid work, travel up to 10%, and an ESOP-backed environment are key features of the position.

Qualifications

• 2-year post-high school education.
• Experience in the engineering and/or the construction industry preferred.
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software preferred but not required.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate.
• Review new project contracts for unusual terms or structures that may affect billings.
• Request billing information from team members and review it for accuracy and completeness.
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness.
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts.
• Manage communication and correspondence with clients regarding commercial matters.
• Develop professional working relationships with Client Execs and other assigned team members.
• Review and approve timesheets and expense reports for team members.
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due.
• Meet with assigned teams at their primary office location at least two times a year.
• Maintain confidentiality of all corporate, personnel and project/client related material.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract reading

Attention to detail

MS Office

Adaptability

Education

Two-year post-high school education

Tools

Deltek-Vantagepoint

Job description

IMEG Corp is seeking a Billing Specialist to joins its Finance & Accounting Team. You will act as the primary liaison between teams and the Accounting Department, handling project setup, client communications, timesheet and expense review, and sub consultant invoice processing.

The role emphasizes accurate billing, AR monitoring, and strong relationship-building with Client Execs. Hybrid work, travel up to 10%, and an ESOP-backed environment are key features of the position.