Billing Specialist - Engineering Projects & Invoicing

Schnabel, Inc.; Glen Allen (VA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Flexible spending accounts

Life & ADD insurance (100% company‑pay

Short-term disability (100% company‑po

Long-term disability

401(k)/profit sharing

ESOP

Paid time off

9 paid holidays

Wellness program

Tuition reimbursement

Job summary

Schnabel, Inc. is seeking a Billing Specialist to join our Glen Allen, VA office. The role focuses on project billing support across the company and reports to the Billing Team Lead. In-office work is required three days per week.

Qualified candidates will have 3+ years of billing/accounting experience, strong Excel skills, and knowledge of government contract billing. BA/BS or equivalent preferred, with ERP experience in Deltek systems.

Qualifications

• Minimum of 3 years of billing/accounting experience, preferably in the architecture/engineering industry.
• Knowledge of contract types and related billing requirements in a government contracting environment.
• Strong understanding of project workflow from setup to completion in a professional services environment.
• Thorough attention to detail and strong organizational skills.
• Ability to prioritize and manage multiple projects in a fast-paced environment.
• Strong communication skills, both written and verbal.

Responsibilities

• Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and cost plus.
• Maintain contract and billing documents and supporting documentation.
• Ensure consistent and accurate billing-related data quality within the ERP system.
• Prepare project invoices and pay application submittals (including lien releases) monthly.
• Review and confirm quality of all invoices submitted internally and externally for review and/or processing.
• Work with project managers to ensure bills go forward quickly and follow up on approvals for finalized bills.
• Use billing reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger.
• Provide integral support to create an efficient project close-out process, including reconciliations and final invoices.
• Research client invoice inquiries and prepare billing adjustments.
• Maintain professional relationships with project managers, clients, and vendors.
• Assist Project Managers with project setup in VantagePoint and project closeout.

Skills

Billing/Accounting experience

Government contracting

Project workflow understanding

Attention to detail

Multi-project prioritization

Microsoft Excel

Education

Bachelor's Degree or equivalent

Tools

Deltek ERP (Costpoint/Vision/VantagePoint)

Microsoft Excel

Job description

Schnabel, Inc. is seeking a Billing Specialist to join our Glen Allen, VA office. The role focuses on project billing support across the company and reports to the Billing Team Lead. In-office work is required three days per week.

Qualified candidates will have 3+ years of billing/accounting experience, strong Excel skills, and knowledge of government contract billing. BA/BS or equivalent preferred, with ERP experience in Deltek systems.