Billing Specialist

Abacus Solutions Group; Laurel (MD); On-site; USD 46,000 - 65,000; Full time

Job summary

Abacus Solutions Group in Laurel, MD is seeking a Billing Specialist to prepare client invoices for engineering and professional services projects. You will review project details, apply contract terms, and maintain accurate billing records within Deltek Vantagepoint.

You will partner with project managers to gather billing information, resolve invoice questions, and ensure timely submission of cost-plus and other contract types, while meeting government deadlines.

Qualifications

• Minimum 2 years of billing experience in A/E/C or professional services with cost-plus fixed fee invoices.
• Associate or bachelor's degree in accounting, finance, business administration, or related field.
• Experience with cost-plus, time-and-materials, and government contracts preferred.
• Experience with ERP/accounting systems such as Deltek Vantagepoint.
• Strong understanding of project accounting principles and indirect cost structures.

Responsibilities

• Prepare and submit invoices for engineering and professional services projects, mostly cost-plus fixed fee type.
• Review labor, expenses, project budgets, and contract terms to ensure accurate project set-up and billing.
• Work with project managers to gather billing information and resolve invoice-related questions.
• Compile, review, and validate supporting documentation for client invoicing, including large and complex invoices.
• Process invoices in accordance with client requirements, contracts, and submission procedures.
• Maintain accurate billing records, contract information, and invoice history in Deltek Vantagepoint.
• Prioritize daily billing activities to meet deadlines.
• Identify and resolve billing discrepancies to ensure timely submission.
• Prepare billing reports and support audits as needed.

Skills

Billing

Project accounting

ERP experience

Deltek Vantagepoint

Analytical skills

Organizational skills

Communication skills

Multitasking

Education

Accounting/Finance degree

Tools

Deltek Vantagepoint

Excel

Job description

Abacus Solutions Group is currently recruiting for a Billing Specialist in the Laurel area. This position will prepare client invoices for engineering and professional services projects. The Billing Specialist reviews project information and supporting documentation, prepares invoices in accordance with contract requirements, and maintains accurate billing records.

KEY RESPONSIBILITIES:

• Prepare and submit invoices for engineering and professional services projects, mostly cost-plus fixed fee type.
• Review labor, expenses, project budgets, and contract terms to ensure accurate project set-up and billing.
• Work closely with project managers to gather billing information and resolve invoice-related questions.
• Compile, review, and validate supporting documentation required for client invoicing, including large and complex invoice packages.
• Process invoices in accordance with client-specific requirements, contracts, and electronic submission procedures.
• Maintain accurate billing records, contract information, and invoice history in Deltek Vantagepoint.
• Prioritize daily billing activities to meet strict client and government submission deadlines.
• Identify and resolve billing discrepancies to ensure timely and accurate invoice submission.
• Prepare billing reports and provide documentation to support internal and external audits as needed.

MINIMUM QUALIFICATIONS:

• Minimum of 2 years of billing experience in an A/E/C or professional services environment working on cost-plus fixed fee invoices
• Associate or bachelor's degree in accounting, finance, business administration, or related field
• Experience with cost-plus, time-and-materials, and government-related contracts preferred
• Experience with ERP/accounting systems such as Deltek Vantagepoint
• Strong understanding of project accounting principles and indirect cost structures
• Strong organizational, analytical, and problem-solving skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

PREFERRED QUALIFICATIONS:

• Experience using Deltek Vantagepoint/Vision
• Advanced proficiency in Microsoft Excel and financial reporting tools