Billing Specialist

Schnabel Inc.; Glen Allen (VA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Maternity leave

Tuition reimbursement

Health insurance

Dental insurance

Life insurance

Disability insurance

ESOP

401(k) and profit sharing

Paid time off

9 paid holidays

Wellness program

Professional development

Job summary

Schnabel Inc. is seeking a Billing Specialist for our Glen Allen, VA office. You will provide project billing support to project managers, maintain contracts and billing documents, and ensure accurate data within the ERP system.

This role reports to the Billing Team Lead and requires in-office work three days per week. The ideal candidate has at least 3 years of billing or accounting experience, knowledge of contract types for government projects, and strong Excel skills.

Qualifications

• Minimum of 3 years of billing/accounting experience in professional services.
• Knowledge of contract types and billing requirements in government contracting.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and work independently or in a team.
• Proficient in Microsoft Excel; ERP billing experience preferred.

Responsibilities

• Review contracts to verify billing terms for T&M, lump sum, and cost plus.
• Maintain contract and billing documents and supporting data.
• Prepare project invoices and pay applications monthly.
• Review invoice quality and coordinate approvals with project managers.
• Use billing reports to reconcile project revenues and sub-ledgers with the general ledger.
• Assist in project setup in VantagePoint and in project closeout.
• Support billing inquiries and adjustments.

Skills

Attention to detail

Organizational skills

Communication

Independent work

Teamwork

Education

Bachelor's degree or equivalent

Tools

Deltek ERP

Job description

Schnabel is an employee-owned, professional engineering and consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, geostructural, tunnel, and dam engineering. Schnabel's high standards for quality, business ethics, and concern for the communities in which we live are a vital part of who we are. Schnabel is an ENR Top 500 Design Firm with 700+ employees in 32 offices throughout the United States.

Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package including maternity leave, tuition reimbursement for continuing education, health, dental, life and disability insurance and a wellness program. As an employee-owned company, through the Employee Stock Ownership Plan, Schnabel employees directly benefit from the success of our growing firm.

Benefit options include:

• Medical insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement

Job Description:
Schnabel is seeking a Billing Specialist to join our corporate Glen Allen, VA office. The Billing Specialist will provide project billing support to project managers throughout the company. This position will report to the Billing Team Lead. Candidates will be required to work in-office three days a week.

Job Responsibilities:

• Review contracts to verify or set up billing terms for various contract types, including T&M, lump sum, and cost plus
• Maintain contract and billing documents and supporting documentation
• Ensure consistent and accurate billing-related data quality within the ERP system
• Prepare project invoices and pay application submittals (including lien releases) monthly
• Review and confirm quality of all invoices submitted internally and externally for review and/or processing
• Work with project managers to ensure bills go forward as quickly as possible and follow up on needed approvals for finalized bills
• Use billing reports to review and reconcile project revenues, unbilled, and related project sub-ledgers to the general ledger
• Provide integral support to create an efficient and accurate project close-out process, including closeout reconciliations and final invoices
• Research client invoice inquiries and prepare billing adjustments
• Ability to work independently and in a teaming environment
• Maintain professional and collaborative relationships with project managers, department team members, clients, and vendors
• Assist Project Managers with project setup in VantagePoint
• Assist in project closeout
• Perform other related duties as required or assigned

Required Skills/Experience:

• Minimum of 3 years of billing/accounting experience, preferably in the architecture/engineering industry
• Knowledge of contract types and related billing requirements in a government contracting environment
• Possess a strong understanding of project workflow from initial project setup to project completion within a professional services environment
• Thorough attention to detail and strong organizational skills
• Ability to prioritize and manage multiple projects in a fast-paced environment
• Ability to work independently and in a teaming environment
• Aptitude to understand contracts and apply knowledge.
• Strong communication skills, both written and verbal
• Strong organizational skills
• Strong attention to detail
• Demonstrated ability to work well under pressure
• Demonstrated proficiency in Microsoft Office suites, specifically Excel

Preferred Skills/Experience:

• Experience working within an ERP billing application; preferred experience in any Deltek ERP system (Costpoint, Vision, VantagePoint, GCS)
• Bachelor's Degree or equivalent
• Experience with maintaining professional and collaborative relationships with stakeholders

Other Requirements:

• Ability to pass a background check which may include criminal history, motor vehicle record, credit check, and drug screening
• Ability to pass a pre-employment screening
• Travel as needed

The compensation range for this position is between $29 to $33 per hour. Compensation for this position may vary based on geographic location and other factors. We remain committed to providing competitive and equitable compensation to all employees, regardless of their location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.