Billing Specialist

Employbridge; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Employbridge is seeking a Billing Specialist to support commercial construction projects. You will manage project billing, invoicing, accounts receivable, and payment tracking in partnership with Project Managers to ensure accurate and timely financial reporting.

This role emphasizes precision, organized processes, and collaboration across teams; you will prepare progress billings, monitor aging AR, and assist with month-end activities while maintaining compliance with lien waivers and AIA pay

Qualifications

• 2+ years of construction billing, accounts receivable, or project accounting.
• Familiar with progress billing and lien waiver processes.
• Strong Excel skills; Procore or Salesforce a plus.
• Excellent organization and communication abilities.
• High school diploma required; degree preferred.

Responsibilities

• Prepare and submit progress billings and AIA pay applications.
• Collaborate with Project Managers to process billings and change orders.
• Track invoice status, payments, and collections activity.
• Maintain project billing records and resolve discrepancies.
• Assist with month-end billing and revenue recognition.
• Monitor AR aging and identify collection risks.

Skills

Construction billing

Excel

Attention to detail

Education

High school diploma

Accounting/Finance degree preferred

Tools

Procore

Salesforce

Job description

Join a growing team supporting commercial construction projects as a Billing Specialist. In this role, you'll manage project billing, invoicing, accounts receivable, and payment tracking while partnering with Project Managers to ensure accurate and timely financial reporting.

Responsibilities

• Prepare and submit progress billings, invoices, and AIA pay applications (G702/G703).
• Collaborate with Project Managers to process billings, change orders, and completed work.
• Track invoice status, customer payments, approvals, and collections activity.
• Process lien waivers and maintain compliance-related documentation.
• Maintain accurate project billing records and financial data.
• Research and resolve billing discrepancies with clients and General Contractors.
• Assist with month-end billing processes and revenue recognition activities.
• Monitor accounts receivable aging and proactively identify collection risks.

Qualifications

• 2+ years of experience in construction billing, accounts receivable, project accounting, or a related field.
• Understanding of progress billing, AIA pay applications, and lien waiver processes preferred.
• Strong Microsoft Excel skills; experience with Procore, Salesforce, or similar systems is a plus.
• Excellent organizational, communication, and problem-solving abilities.
• High school diploma required; degree in Accounting, Finance, Business, or related field preferred.