Invoicing Specialist: Complex Project Billing

OpenMind Staffing; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

OpenMind Staffing seeks an Invoicing Coordinator to own project billing from PO to final invoice, ensuring accuracy and timeliness. You will generate invoices for in-progress and completed projects and collaborate with Principals, Project Managers, and Logistics to schedule client invoicing across active workstreams.

The role emphasizes attention to detail, knowledge of time-and-material billing, and the ability to review contracts and client terms while improving invoicing processes.

Qualifications

• Bachelor’s degree in accounting or related field.
• 3+ years accounting experience.
• Experience with SAP, PMWeb, Ariba preferred.
• Knowledge of tax laws and time-and-material billing.
• Attention to detail and accuracy in billing data.

Responsibilities

• Generate invoices for completed and in-progress projects reflecting pricing.
• Schedule client invoicing across active projects with PMs and logistics.
• Check invoices for correct categorization and taxes.
• Manage and expedite pending Purchase Orders to keep billing on schedule.
• Adjust and reissue invoices with supporting documentation; review third-party billing.
• Maintain the project tracker for PO balances and billing statuses.
• Review contracts and client billing terms for compliance with rates and schedules.
• Maintain and improve invoicing systems and processes; assist with ad hoc accounting tasks.

Skills

Attention to detail

Proactive communication

Cross-functional collaboration

Billing coordination

Education

Bachelor’s degree in accounting

Tools

SAP

PMWeb

Ariba

Job description

OpenMind Staffing seeks an Invoicing Coordinator to own project billing from PO to final invoice, ensuring accuracy and timeliness. You will generate invoices for in-progress and completed projects and collaborate with Principals, Project Managers, and Logistics to schedule client invoicing across active workstreams.

The role emphasizes attention to detail, knowledge of time-and-material billing, and the ability to review contracts and client terms while improving invoicing processes.