Project Billing & Financials Specialist

D escoto Inc; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive base pay

Medical, dental, and vision coverage

401k plan with employer match

Paid time off

Paid company holidays

Professional development assistance

Pre-tax commuter benefit

Life and disability insurance

Pet Insurance

Identity Theft Protection

Job summary

D escoto Inc is seeking an experienced Billing Specialist to manage invoicing for multiple projects. You will prepare, review, and submit monthly invoices, track timecards from Payroll, and ensure accurate billing data and timely client payments.

The role requires strong Excel skills, familiarity with QuickBooks and Maginox, and a detail-oriented mindset to maintain billing records, generate reports, and support contract administration.

Qualifications

• Bachelor’s degree or some college courses in accounting or business preferred.
• Proficient in Excel and accounting software; strong data entry and reporting skills.
• 2–4 years of billing and receivables experience, preferably in A/E/C.
• Familiarity with QuickBooks or similar platforms is a plus.

Responsibilities

• Prepare, review, and submit monthly invoices with supporting documentation.
• Monitor outstanding invoices and pursue timely client payments.
• Respond to client inquiries about billing and payments.
• Resolve billing discrepancies through communication with clients and stakeholders.
• Maintain accurate billing records and generate reports as needed.
• Collaborate with other departments to ensure timely reporting and analysis.
• Ensure compliance with accounting regulations and contract billing terms.
• Provide excellent customer service to clients and stakeholders.
• Enter timecard information from Payroll system and expense reports into QuickBooks.
• Enter and maintain project/contract data in Maginox, including changes and status.

Skills

Excel proficiency

Billing and receivables

Attention to detail

Communication skills

Time management

Analytical skills

Basic math

Problem solving

Education

Bachelor’s Degree or some college (accounting/business)

Tools

QuickBooks

Maginox

Expense Reimbursement Software

Job description

D escoto Inc is seeking an experienced Billing Specialist to manage invoicing for multiple projects. You will prepare, review, and submit monthly invoices, track timecards from Payroll, and ensure accurate billing data and timely client payments.

The role requires strong Excel skills, familiarity with QuickBooks and Maginox, and a detail-oriented mindset to maintain billing records, generate reports, and support contract administration.