Billing & Invoicing Specialist (Hybrid)

VetJobs; Fairfax (VA); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Annual paid time off

Medical Insurance contribution

Dental & Vision Insurance

401(k) with company match

Life & Disability Insurance

Pet Insurance

Professional Development opportunities

Corporate events

Job summary

PEG LLC, located in Fairfax, VA, seeks an accounting assistant to join the Corporate Accounting Team. The role focuses on high-volume invoicing, billing accuracy, and data integrity, with QuickBooks as the core system and extensive spreadsheet work in Excel.

Responsibilities include preparing invoices, coordinating with stakeholders, and ensuring timely processing of receivables, while maintaining confidentiality and supporting the Billing team. Hybrid work is available after probation.

Qualifications

• 1 year of experience in high volume invoice/billing using QuickBooks in a professional setting.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal skills and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent Verbal/Written Communication Skills

Responsibilities

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly).
• Creates itemized statements, bills, invoices, and other billing documents; may require credit terms calculations.
• Gathers information to create invoices.
• Ensures billing/receivables are processed in a timely manner in QuickBooks.
• Addresses discrepancies in account portfolios, invoices, or billing.
• Summarizes financial status by preparing outstanding customer/vendor reports.
• Supports Billing team to align vendor payment terms with due dates.
• Works in Excel to maintain spreadsheets and track billing status.
• Keeps financial information confidential and protects operations.
• Performs other related duties as assigned.

Skills

Communication

Time management

Analytical skills

Interpersonal skills

Organizational skills

Tools

QuickBooks

Excel

Microsoft Office

Job description

PEG LLC, located in Fairfax, VA, seeks an accounting assistant to join the Corporate Accounting Team. The role focuses on high-volume invoicing, billing accuracy, and data integrity, with QuickBooks as the core system and extensive spreadsheet work in Excel.

Responsibilities include preparing invoices, coordinating with stakeholders, and ensuring timely processing of receivables, while maintaining confidentiality and supporting the Billing team. Hybrid work is available after probation.