Billing Coordinator ADM

Green-; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Green- is seeking a Billing Specialist to compile and finalize client invoices in line with firm policies and procedures. You will manage pre-bills, final bills, supporting documents, and ensure timely payments across matters.

Interact with attorneys, paralegals, and clients, review invoices for discounts, and handle electronic bills. Generate monthly reports while maintaining client rates and templates.

Qualifications

• Bachelor's degree in accounting preferred; Associate degree with experience considered.
• Experience billing in a law firm environment preferred.
• Proficiency with MS Office, Adobe, and billing/accounting software.
• Attention to detail and ability to handle high volume of bills.
• Ability to interact professionally with attorneys, paralegals, secretaries, and clients.

Responsibilities

• Compile and execute billings according to firm policies.
• Monitor payment of invoices and ensure timely processing.
• Prepare pre-bills, final invoices, and supporting documentation.
• Review and verify billing accuracy and related documentation.
• Respond to billing inquiries in a timely, professional manner.
• Maintain client rates, addresses, and e-billing information.
• Prepare weekly deposits and reconcile payments in accounting software.
• Generate monthly reports and follow up on outstanding invoices.
• Collaborate with payment processors and accounting software to troubleshoot issues.
• Assist with special projects and provide support to Billing Supervisor.

Skills

MS Office

Adobe

Billing software

Education

Bachelor's degree in accounting

Associate degree with experience

Tools

Billing/accounting software

Job description

Description

• This position compiles and executes billings in accordance with established Firm policies and procedures.
• Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.
• Selects, prints, and distributes pre-bills in accordance with the monthly schedule.
• Finalizes and distributes final invoices in accordance with Firm and Client guidelines.
• Reviews and verifies accuracy of billing and supporting documentation, as required.
• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information.
• Prepares weekly bank deposits and reconciles payments in accounting software.
• Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise.
• Provides client accruals, status updates and budget.
• Creates and distributes monthly reports.
• Follows up on outstanding invoices.
• Collect all in-house consultations and process credit card payments.
• Assists with special projects as needed and provide support to Billing Supervisor.

Requirements

• Bachelor's degree in accounting or college level accounting classes preferred. Will consider applicants with Associate level degree with experience.
• Experience with billing in a law firm environment preferred.
• Demonstrated proficiency in MS Office, Adobe and billing/accounting software.
• Exceptional attention to detail.
• Ability to work in a fast-based work environment.
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.