Bilingual School Secretary & Admin Support

MEMPHIS SCHOOL OF EXCELLENCE ELEMENTARY; Memphis (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Memphis School of Excellence is hiring a full-time bilingual administrative assistant to support office operations in English and Spanish. Responsibilities include calendars, scheduling, data entry, and correspondence, with strong emphasis on confidentiality and accuracy.

Ideal candidates have a High School Diploma and solid experience with Microsoft Office. Applicants should be organized, able to work independently, and thrive in a fast-paced school environment.

Qualifications

• High School Diploma required.
• Fluency in English and Spanish (spoken and written).
• Secretarial or administrative experience preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy in administrative tasks.
• Organizational skills with ability to manage multiple tasks.
• Ability to work independently with minimal supervision.
• Ability to work in a fast-paced environment.

Responsibilities

• Communication: Provide excellent customer service to visitors and clients in English and Spanish.
• Language proficiency: Fluency in English and Spanish.
• Office management: Order supplies, manage inventory, ensure a clean, organized workspace.
• Administrative support: Manage calendars, schedule appointments, coordinate meetings.
• Data entry: Maintain and update databases and other information.
• Correspondence: Draft and proofread letters and emails.
• Translation: Translate documents and other written materials.
• Interpreting: Serve as interpreter during meetings and calls.
• Adaptability: Adjust to changing priorities while maintaining efficiency.
• Problem-solving: Address language barriers or communication challenges.
• Teamwork: Collaborate with colleagues and other departments.
• Confidentiality: Protect sensitive information.

Skills

Bilingual English & Spanish

MS Office

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Memphis School of Excellence is hiring a full-time bilingual administrative assistant to support office operations in English and Spanish. Responsibilities include calendars, scheduling, data entry, and correspondence, with strong emphasis on confidentiality and accuracy.

Ideal candidates have a High School Diploma and solid experience with Microsoft Office. Applicants should be organized, able to work independently, and thrive in a fast-paced school environment.