Bilingual School Secretary

MEMPHIS SCHOOL OF EXCELLENCE; Memphis (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Memphis School of Excellence in Memphis, TN seeks a bilingual administrative assistant to support visitors and staff in English and Spanish. The role emphasizes strong communication, secretarial tasks, and accurate data entry in a fast-paced office.

You will manage calendars, coordinate meetings, order supplies, and maintain databases while upholding confidentiality. Prior office experience is preferred but not required; proficiency with Word, Excel, and PowerPoint is expected.

Qualifications

• High School Diploma required.
• Strong verbal and written communication in English and Spanish.
• Prefers secretarial or administrative experience, not required.
• Proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Provide excellent customer service to visitors and clients in English and Spanish.
• Assist with office management, inventory, and supplies.
• Manage calendars, schedule appointments, and coordinate meetings.
• Data entry and database maintenance.
• Draft and proofread correspondence in English and Spanish.
• Translate documents and act as interpreter when needed.
• Maintain confidentiality of sensitive information.
• Collaborate with colleagues across departments.

Skills

Bilingual English/Spanish

Strong communication skills

Attention to detail

Organizational skills

Ability to work independently

Ability to work in a fast-paced enviro

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Employer: Memphis School of Excellence

Job Type: Full-time

Responsibilities (Spanish)

• Responsabilidades: Comunicación: Brindar un excelente servicio al cliente a visitantes y clientes en inglés y español.
• Competencia lingüística: Fluidez en inglés y español.
• Gestión de oficina: solicitar suministros, administrar el inventario y garantizar un espacio de trabajo limpio y organizado.
• Soporte administrativo: administrar calendarios, programar citas y coordinar reuniones.
• Entrada de datos: Mantenimiento y actualización de bases de datos y otra información relevante.
• Correspondencia: Gestión de la correspondencia, incluida la redacción y corrección de cartas y correos electrónicos.
• Traducción: Traducción de documentos, correos electrónicos y otros materiales escritos.
• Interpretación: Actuar como intérprete durante reuniones y llamadas telefónicas.
• Adaptabilidad: Adaptarse a prioridades y tareas cambiantes manteniendo la eficiencia y la precisión.
• Resolución de problemas: identificar y abordar problemas relacionados con las barreras lingüísticas o los desafíos de comunicación.
• Trabajo en equipo: colaborar eficazmente con colegas y otros departamentos.
• Confidencialidad: Mantener la confidencialidad de la información sensible.
• Calificaciones: Diploma de escuela secundaria Fuertes habilidades de comunicación: Excelentes habilidades de comunicación verbal y escrita en inglés y español.
• Experiencia secretarial o administrativa: Se prefiere experiencia previa en un entorno de oficina, pero no es obligatoria.
• Competencia en Microsoft Office Suite: Competencia en los programas Word, Excel y PowerPoint.
• Atención al detalle: Capacidad para realizar tareas administrativas con precisión y eficiencia.
• Capacidad para trabajar de forma independiente: Capacidad para trabajar con mínima supervisión y tomar la iniciativa.
• Capacidad para trabajar en un entorno de ritmo rápido: capacidad para mantener la compostura y la concentración bajo presión
• Pagar Tarifa por hora : $18.50+

Responsibilities (English)

• Responsibilities: Communication: Providing excellent customer service to visitors and clients in English and Spanish.
• Language Proficiency: Fluency in English and Spanish.
• Office Management: Ordering supplies, managing inventory, and ensuring a clean and organized workspace.
• Administrative Support: Managing calendars, scheduling appointments, and coordinating meetings.
• Data Entry: Maintaining and updating databases and other relevant information.
• Correspondence: Managing correspondence, including drafting and proofreading letters and emails.
• Translation: Translating documents, emails, and other written materials.
• Interpreting: Serving as an interpreter during meetings and phone calls.
• Adaptability: Adapting to changing priorities and tasks while maintaining efficiency and accuracy.
• Problem-solving: Identifying and addressing issues related to language barriers or communication challenges.
• Teamwork: Collaborating effectively with colleagues and other departments.
• Confidentiality: Maintaining confidentiality of sensitive information.
• Qualifications: High School Diploma
• Strong Communication Skills: Excellent verbal and written communication skills in English and Spanish.
• Secretarial or Administrative Experience: Prior experience in an office setting is preferred but not required.
• Proficiency in Microsoft Office Suite: Competency in Word, Excel, and PowerPoint programs.
• Attention to Detail: Ability to accurately and efficiently perform administrative tasks.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Ability to Work Independently: Ability to work with minimal supervision and take initiative.
• Ability to Work in a Fast-Paced Environment: Ability to maintain composure and focus under pressure.
• Pay Hourly rate: $18.50+