Bilingual School Secretary

MEMPHIS SCHOOL OF EXCELLENCE ELEMENTARY; Memphis (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Memphis School of Excellence is hiring a full-time bilingual administrative assistant to support office operations in English and Spanish. Responsibilities include calendars, scheduling, data entry, and correspondence, with strong emphasis on confidentiality and accuracy.

Ideal candidates have a High School Diploma and solid experience with Microsoft Office. Applicants should be organized, able to work independently, and thrive in a fast-paced school environment.

Qualifications

• High School Diploma required.
• Fluency in English and Spanish (spoken and written).
• Secretarial or administrative experience preferred but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and accuracy in administrative tasks.
• Organizational skills with ability to manage multiple tasks.
• Ability to work independently with minimal supervision.
• Ability to work in a fast-paced environment.

Responsibilities

• Communication: Provide excellent customer service to visitors and clients in English and Spanish.
• Language proficiency: Fluency in English and Spanish.
• Office management: Order supplies, manage inventory, ensure a clean, organized workspace.
• Administrative support: Manage calendars, schedule appointments, coordinate meetings.
• Data entry: Maintain and update databases and other information.
• Correspondence: Draft and proofread letters and emails.
• Translation: Translate documents and other written materials.
• Interpreting: Serve as interpreter during meetings and calls.
• Adaptability: Adjust to changing priorities while maintaining efficiency.
• Problem-solving: Address language barriers or communication challenges.
• Teamwork: Collaborate with colleagues and other departments.
• Confidentiality: Protect sensitive information.

Skills

Bilingual English & Spanish

MS Office

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Employer: Memphis School of Excellence

Job Type: Full-time

Responsibilities (Spanish)

• Responsabilidades: Comunicación: Brindar un excelente servicio al cliente a visitantes y clientes en inglés y español.
• Competencia lingüística: Fluidez en inglés y español.
• Gestión de oficina: solicitar suministros, administrar el inventario y garantizar un espacio de trabajo limpio y organizado.
• Soporte administrativo: administrar calendarios, programar citas y coordinar reuniones.
• Entrada de datos: Mantenimiento y actualización de bases de datos y otra información relevante.
• Correspondencia: Gestión de la correspondencia, incluida la redacción y corrección de cartas y correos electrónicos.
• Traducción: Traducción de documentos, correos electrónicos y otros materiales escritos.
• Interpretación: Actuar como intérprete durante reuniones y llamadas telefónicas.
• Adaptabilidad: Adaptarse a prioridades y tareas cambiantes manteniendo la eficiencia y la precisión.
• Resolución de problemas: identificar y abordar problemas relacionados con las barreras lingüísticas o los desafíos de comunicación.
• Trabajo en equipo: colaborar eficazmente con colegas y otros departamentos.
• Confidencialidad: Mantener la confidencialidad de la información sensible.
• Calificaciones: Diploma de escuela secundaria Fuertes habilidades de comunicación: Excelentes habilidades de comunicación verbal y escrita en inglés y español.
• Experiencia secretarial o administrativa: Se prefiere experiencia previa en un entorno de oficina, pero no es obligatoria.
• Competencia en Microsoft Office Suite: Competencia en los programas Word, Excel y PowerPoint.
• Atención al detalle: Capacidad para realizar tareas administrativas con precisión y eficiencia.
• Capacidad para trabajar de forma independiente: Capacidad para trabajar con mínima supervisión y tomar la iniciativa.
• Capacidad para trabajar en un entorno de ritmo rápido: capacidad para mantener la compostura y la concentración bajo presión
• Pagar Tarifa por hora : $18.50+

Responsibilities (English)

• Responsibilities: Communication: Providing excellent customer service to visitors and clients in English and Spanish.
• Language Proficiency: Fluency in English and Spanish.
• Office Management: Ordering supplies, managing inventory, and ensuring a clean and organized workspace.
• Administrative Support: Managing calendars, scheduling appointments, and coordinating meetings.
• Data Entry: Maintaining and updating databases and other relevant information.
• Correspondence: Managing correspondence, including drafting and proofreading letters and emails.
• Translation: Translating documents, emails, and other written materials.
• Interpreting: Serving as an interpreter during meetings and phone calls.
• Adaptability: Adapting to changing priorities and tasks while maintaining efficiency and accuracy.
• Problem-solving: Identifying and addressing issues related to language barriers or communication challenges.
• Teamwork: Collaborating effectively with colleagues and other departments.
• Confidentiality: Maintaining confidentiality of sensitive information.
• Qualifications: High School Diploma
• Strong Communication Skills: Excellent verbal and written communication skills in English and Spanish.
• Secretarial or Administrative Experience: Prior experience in an office setting is preferred but not required.
• Proficiency in Microsoft Office Suite: Competency in Word, Excel, and PowerPoint programs.
• Attention to Detail: Ability to accurately and efficiently perform administrative tasks.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Ability to Work Independently: Ability to work with minimal supervision and take initiative.
• Ability to Work in a Fast-Paced Environment: Ability to maintain composure and focus under pressure.
• Pay Hourly rate: $18.50+