Bilingual School Office Assistant – Attendance & Admin

Vista Charter Public Schools; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Vista Charter Public Schools in Los Angeles, CA, is seeking an Office Assistant I to support site operations under the supervision of the Office Manager and Site Administrator. The OA I will assist with attendance, student records, parent communications, vendor relations, and general clerical tasks to keep the school running smoothly.

The ideal candidate should have strong written and verbal communication skills in English and Spanish, be computer literate with MS Office, and able to multitask

Qualifications

• BA/BS degree preferred.
• Knowledge of copier and fax machine.
• Strong verbal and written communication; Spanish writing.
• Computer literate with MS Office (Word & Excel).
• Bilingual in Spanish preferred.
• Able to multitask in a high-paced environment.
• Excellent management and organizational skills.

Responsibilities

• Greet and assist staff, parents, students, and visitors.
• Answer phones professionally.
• Assist students with health/medical needs.
• Assist with staff records.
• Coordinate substitute teacher coverage with administrator and teacher.
• Collaborate with Office Clerks.
• Manage vendor quotes and relations.
• Maintain records of keys and assets distributed.
• Sort and distribute mail.
• Support site admins and teachers on projects or requests.
• Handle parent correspondence and mailings.
• Maintain student files' storage and security.
• Process student meal applications.
• Enter daily attendance into PowerSchool.
• Track student absences and tardies.
• Collaborate with Database Administrator on information systems.
• Assist in parent communication and meetings.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Spanish writing

Multitasking

Organizational skills

Education

BA/BS degree preferred

Tools

MS Office

Microsoft Word

Excel

Job description

Vista Charter Public Schools in Los Angeles, CA, is seeking an Office Assistant I to support site operations under the supervision of the Office Manager and Site Administrator. The OA I will assist with attendance, student records, parent communications, vendor relations, and general clerical tasks to keep the school running smoothly.

The ideal candidate should have strong written and verbal communication skills in English and Spanish, be computer literate with MS Office, and able to multitask