Bilingual School Front Office Admin & Attendance Lead

Envision Education; Oakland (CA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation time

Excellent health benefits package with

employer contribution to benefits

Flexible Benefits Plan including DCA,

Dependent care, medical care, parking,

403b Plan

Life Insurance

Learning and leadership opportunities

Job summary

Envision Education seeks an Administrative Assistant to coordinate the front office at our Downtown Oakland Science Academy High School. The role involves greeting students, families, and staff, managing records, and supporting bilingual communication in English and Spanish.

The ideal candidate is organized, collaborative, and able to juggle multiple priorities with strong emotional intelligence while upholding the school’s equity and anti-racist commitments.

Qualifications

• 5+ years in an administrative office role, preferably at a school site.
• Bilingual Spanish speaker.
• Demonstrated success engaging with parents and families, especially from diverse backgrounds.
• Willingness to receive feedback and improve to meet outcomes.
• Ability to quickly learn new platforms and use classroom/administrative software.

Responsibilities

• Front desk: check-in, attendance calls, and visitor reception.
• Provide Spanish translation for meetings and communications (evenings 1–2 per month).
• Maintain office organization, order supplies, and manage spaces.
• Keep accurate records and file management; conduct regular audits of records.
• Track attendance in PowerSchool and generate reports.

Skills

5+ years admin experience

Bilingual Spanish

PowerSchool knowledge

Strong communication

Emotional intelligence

Tools

PowerSchool

MS Office / Google Workspace

Job description

Envision Education seeks an Administrative Assistant to coordinate the front office at our Downtown Oakland Science Academy High School. The role involves greeting students, families, and staff, managing records, and supporting bilingual communication in English and Spanish.

The ideal candidate is organized, collaborative, and able to juggle multiple priorities with strong emotional intelligence while upholding the school’s equity and anti-racist commitments.