Office Assistant I

Vista Charter Public Schools; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Vista Charter Public Schools in Los Angeles, CA, is seeking an Office Assistant I to support site operations under the supervision of the Office Manager and Site Administrator. The OA I will assist with attendance, student records, parent communications, vendor relations, and general clerical tasks to keep the school running smoothly.

The ideal candidate should have strong written and verbal communication skills in English and Spanish, be computer literate with MS Office, and able to multitask

Qualifications

• BA/BS degree preferred.
• Knowledge of copier and fax machine.
• Strong verbal and written communication; Spanish writing.
• Computer literate with MS Office (Word & Excel).
• Bilingual in Spanish preferred.
• Able to multitask in a high-paced environment.
• Excellent management and organizational skills.

Responsibilities

• Greet and assist staff, parents, students, and visitors.
• Answer phones professionally.
• Assist students with health/medical needs.
• Assist with staff records.
• Coordinate substitute teacher coverage with administrator and teacher.
• Collaborate with Office Clerks.
• Manage vendor quotes and relations.
• Maintain records of keys and assets distributed.
• Sort and distribute mail.
• Support site admins and teachers on projects or requests.
• Handle parent correspondence and mailings.
• Maintain student files' storage and security.
• Process student meal applications.
• Enter daily attendance into PowerSchool.
• Track student absences and tardies.
• Collaborate with Database Administrator on information systems.
• Assist in parent communication and meetings.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Spanish writing

Multitasking

Organizational skills

Education

BA/BS degree preferred

Tools

MS Office

Microsoft Word

Excel

Job description

POSITION: OFFICE ASSISTANT I (OA I)

JOB DESCRIPTION:

The OA’s primary responsibility is the aide and support of all functions of the charter school site with direction given by the site administrator. The OA I is passionate about the mission and commitments of VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The OA I will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including administration, faculty members, board members and community partners. The ideal candidate would be tasked with written translationof IEPs.

REPORTS TO: OFFICE MANAGER AND SITE ADMINISTRATOR

RESPONSIBILITIES:

• Greet and assist staff, parents, students, and visitors to the school in a friendly and professional manner.
• Answer phones using a professional and courteous manner.
• Assist students who need health/ medical assistance
• Assists with staff / personnel records
• Coordinate substitute teacher coverage by first communicating with administrator and then teacher
• Collaborate and delegate duties to Office Clerks.
• Responsible for vendor quotes and relations.
• Works collaboratively with administration to maintain accurate record of all keys and assets that have been distributed.
• Sort through mail and distribute accordingly.
• Work with site administrators and teachers regarding any project or special requests.
• In charge of parent correspondence and mailings.
• Responsible for the maintenance, storage, and security of all student files.
• Student meal applications.
• Enter daily attendance into PowerSchool
• Track student absences and tardies
• Works in conjunction with VCPS Database Administrator on projects or needs of certain informational systems
• Assist in parent communication and meetings
• Any other duties as assigned by site administrator (s)

Qualifications

• B.A./B.S. degree preferred
• Must have knowledge in the use of a copier and fax machine
• Ability to communicate effectively (verbal and written). Strong writing skills in Spanish
• Must be computer literate and have extensive experience with: MS Office, Word & Excel
• Bilingual in Spanish preferred
• Able to multitask and handle a high paced work environment
• Must have excellent management and organizational skills and a positive attitude