Office Clerk

Vista Charter Public Schools; Los Angeles (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Vista Charter Public Schools is seeking an Office Clerk to support the OA I / II operations at the campus. You will provide excellent customer service to staff, students, families, and visitors, handle phones, route calls, assist with attendance, translate for teachers and parents, and maintain student files.

The ideal candidate has a BA/BS preferred, previous experience with students, strong math skills, and good knowledge of MS Word, Excel, and Outlook.

Qualifications

• BA/BS degree preferred.
• Prior experience working with students in a learning environment.
• Strong Math skills strongly preferred.
• Bilingual in Spanish preferred.
• Intermediate proficiency in Word, Excel, and Outlook.

Responsibilities

• Provide excellent customer service.
• Greet and assist staff, parents, students, and visitors in a friendly, professional manner.
• Answer phones professionally and courteously.
• Route calls appropriately and take messages.
• Assist with attendance documentation and accuracy.
• Fax and make copies as needed.
• Assist with typing and composing letters and correspondence.
• Make routine calls to parents as needed.
• Assist with collecting lunch counts.
• Support preparation of parent meetings.
• Translate for teachers, parents and counselors.
• Create and organize student files.
• Organize cumulative student files.
• Other duties as assigned by site administrator.

Skills

Math skills

Bilingual (Spanish)

Team player

Detail-oriented

Flexible

Education

BA/BS degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

POSITION: OFFICE CLERK

The Office Clerk’s primary responsibility is the aide and support of all functions of the charter school OA I / II , in conjunction with the needs and directions given by the site administrator. The Office Clerk is passionate about the mission and commitments of VCPS and exhibits this through his/her execution of all their responsibilities and relations with all stakeholders. The Office Clerk will foster a collaborative and stimulating community culture for a diverse group of stakeholders, including administration, faculty members, board members and community partners.

REPORTS TO : SITE ADMINISTRATOR / OFFICE MANAGER

RESPONSIBILITIES :

• Provide excellent customer service
• Greet and assist staff, parents, students, and visitors to the school in a friendly and professional manner.
• Answer phones using a professional and courteous manner.
• Route calls appropriately.
• Take messages and distribute in a timely manner.
• Reply to general information requests with the accurate information
• Assist with proper documentation and accuracy of attendance
• Fax and make copies
• Assist with typing and composing correspondence and letters
• Responsible for making phone calls to parents.
• Assist with collecting the lunch count.
• Assist with the preparation of parent meetings.
• Translate for teachers, parents and counselors.
• Make student files.
• Organize cumulative student files.
• Other duties as assignment by site administrator

QUALIFICATIONS :

• BA/BS degree preferred
• Prior experience working with students in a learning environment
• Strong Math skills is strongly preferred
• Bilingual in Spanish preferred
• Intermediate proficiency in Microsoft Word, Excel, and Outlook
• Must be flexible, positive, detail-oriented, team player patient and willing to learn.
• Must be able to work in a fast paced work environment with flexibility and dedication
• At times this job may entail lifting, walking, sitting and standing for periods of time

No new employee can begin employment until all local mandated trainings are completed and the fingerprint cards are processed by the California Department of Justice and it is determined that there is no criminal conviction that would prohibit the employee from working with students and staff.