Bilingual Safety Admin & Office Coordinator

IES Residential; Sugar Land (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K plan with employer match

Paid time off

Life insurance

Medical coverage (including Rx)

Dental and Vision coverage

Disability coverage (long-term/short)

Discounts on auto/home insurance

Job summary

IES is seeking an Administrative Assistant to support the Safety team with scheduling, document management, and customer service. The role requires bilingual English/Spanish skills, strong Excel and Adobe proficiency, and a professional, confidential approach to handling information.

The position emphasizes office coordination, data entry, travel arrangements, and collaboration across departments in a fast-paced environment. On-site schedule is standard business hours.

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with extensive use of Microsoft Excel required.
• Proficiency in Adobe applications, including working with PDF documents and forms.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Professional demeanor with the ability to maintain confidentiality and exercise sound judgment.
• Basic knowledge of office administrative procedures and equipment.
• Ability to pass pre-employment screenings such as background and motor vehicle record checks.
• Bilingual in English and Spanish required, including the ability to speak, read, and communicate effectively in both languages.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, spreadsheets, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Utilize Microsoft Office applications, particularly Excel, to create, maintain, organize, and update spreadsheets, reports, records, and other administrative information.
• Utilize Adobe applications to prepare, edit, organize, and manage PDF documents, forms, and other business materials.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Bilingual English-Spanish

Administrative support

Customer service

Communication

Time management

Education

High school diploma/GED

Tools

Microsoft Excel

Adobe Acrobat

Microsoft Office Suite

Job description

IES is seeking an Administrative Assistant to support the Safety team with scheduling, document management, and customer service. The role requires bilingual English/Spanish skills, strong Excel and Adobe proficiency, and a professional, confidential approach to handling information.

The position emphasizes office coordination, data entry, travel arrangements, and collaboration across departments in a fast-paced environment. On-site schedule is standard business hours.