Bilingual Administrative Assistant (FT)

TeleSearch Staffing; Freehold (NJ); On-site; USD 38,000 - 50,000; Full time

Job summary

TeleSearch Staffing seeks a Bilingual (English/Spanish) Administrative Assistant to join our office in New Jersey. The role covers daily office operations, data entry for applicants, and assisting management with administrative tasks, while maintaining professionalism in calls and walk-ins.

You will manage payroll collection for temporary workers via the company portal, coordinate appointments, and handle routine documentation and postings to the company website.

Qualifications

• Experience in an office setting with strong communication and computer skills.
• Ability to maintain a professional attitude when answering calls.
• Proficient data entry for applicant records and reports.
• Familiarity with payroll collection via the company portal.

Responsibilities

• Maintain a well-run office environment and security at all times.
• Support management with daily operations and admin tasks.
• Answer calls professionally and assist walk-ins.
• Perform data entry for all applicants and generate daily/weekly reports.
• Handle payroll collection for temporary workers on the company portal.
• Order office supplies and handle documentation (I9s, W4, etc).
• Schedule appointments and respond to inquiries; post jobs on the website.
• Administer appropriate company assessments.

Skills

Office environment experience

Excellent communication

Computer skills

Professional attitude

Tools

Company portal

Job description

Bilingual (English/Spanish) Administrative Asst.

Job details:

• Looking for someone who has experience working in an office environment, excellent communication and computer skills.
• Help to ensure office environments maintained and secure at all times
• Responsible for overall proficiency of the office
• Support management with all aspects of daily operations
• Professional attitude while answering calls
• Tending to walk-ins and helping them
• Data entry of all applicants
• Daily & Weekly Reports
• Payroll collection for temporary workers (on company portal)
• Office supply ordering
• Documentation (I9's, WOTC, W4,etc)
• Booking appointments
• Responding to inquiries
• Posting jobs on website
• Administering appropriate company assessments