Bilingual Admin & Access Coordinator (Construction)

Safety Worxs; Taylor, Northern (TX, KY); Hybrid; USD 26,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits paid

401k with 4% match

On-site role

Job summary

Safety Worxs in Taylor, TX is seeking a Spanish-English bilingual Administrative Assistant to support our on-site construction team. The role emphasizes data entry, file management, and strong Excel reporting, with a focus on accuracy and proactive problem solving.

Candidates should have a high school diploma and 2-3 years of experience in admin or customer service, and be able to thrive in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• English/Spanish bilingual is required.
• 2-3 years of experience in data entry, customer service or administrative support.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.

Responsibilities

• Oversee issuance/renewal/activation/deactivation of site access badges per security protocols.
• Maintain accurate records in the badging system.
• Ensure personnel complete background verification, orientation, and safety training prior to badge issuance.
• Manage lost/damaged/stolen badges; complete documentation and incident reporting.
• Track badge expirations and coordinate renewals.
• Maintain organized digital and physical files for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as main point of contact for badge-related inquiries from employees, contractors, vendors, visitors.
• Collaborate with HR, Safety, and Client Security to resolve access issues promptly.
• Maintain inventory of badge supplies and ensure operational readiness.
• Identify opportunities to streamline badging workflow and improve efficiency.
• Collect/track/submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management for timely data reporting.

Skills

Bilingual (Spanish-English)

Data entry

Customer service

Office administration

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Job description

Safety Worxs in Taylor, TX is seeking a Spanish-English bilingual Administrative Assistant to support our on-site construction team. The role emphasizes data entry, file management, and strong Excel reporting, with a focus on accuracy and proactive problem solving.

Candidates should have a high school diploma and 2-3 years of experience in admin or customer service, and be able to thrive in a fast-paced environment.