Bilingual Office Coordinator (Entry Level)

Svmelitejanitorial; Hilliard, Northern (OH, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid training

Advancement opportunities

Friendly team environment

Job summary

Svmelitejanitorial is seeking a motivated and detail-oriented Bilingual Office Coordinator to support HR, Payroll, Recruiting, and Safety teams. The role requires fluency in English and Spanish, strong Microsoft Office skills, and a willingness to learn in a fast-paced environment.

Training will be provided, and responsibilities will grow with experience as you become an integral part of the office operations and a long-term member of the team.

Qualifications

• Fluent in both English and Spanish (spoken and written).
• High school diploma or GED required.
• Strong computer skills with the ability to quickly learn new software.
• Working knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Strong typing and data entry skills.
• Excellent organizational skills and attention to detail.
• Positive attitude with a willingness to learn.
• Reliable, dependable, and professional.
• Strong communication and customer service skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the HR, Payroll, Recruiting, and Safety departments.
• Assist with filing, organizing, scanning, and maintaining employee records.
• Answer phones and greet employees, applicants, and visitors in a professional manner.
• Communicate with employees and applicants in both English and Spanish.
• Assist with scheduling interviews, orientations, and appointments.
• Help prepare hiring and onboarding paperwork.
• Perform data entry and maintain accurate records.
• Create and update spreadsheets and documents using Microsoft Excel and Word.
• Respond to routine employee questions and direct inquiries to the appropriate department.
• Assist with special projects and other administrative tasks as assigned.
• Learn department processes and gradually take on additional responsibilities as training progresses.

Skills

Bilingual English/Spanish

Typing / Data entry

Organization

Communication

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Position Summary

We are seeking a motivated and detail-oriented Bilingual Office Coordinator to support our Human Resources, Payroll, Recruiting, and Safety teams. This is an excellent opportunity for someone looking to start or grow a career in office administration or Human Resources.

The ideal candidate is fluent in both English and Spanish, highly organized, comfortable using Microsoft Office, and eager to learn new skills. We are looking for someone with a positive attitude, strong attention to detail, and the ability to adapt in a fast-paced environment. Training will be provided, and responsibilities will grow as the employee gains experience.

Essential Responsibilities

• Provide administrative support to the HR, Payroll, Recruiting, and Safety departments.
• Assist with filing, organizing, scanning, and maintaining employee records.
• Answer phones and greet employees, applicants, and visitors in a professional manner.
• Communicate with employees and applicants in both English and Spanish.
• Assist with scheduling interviews, orientations, and appointments.
• Help prepare hiring and onboarding paperwork.
• Perform data entry and maintain accurate records.
• Create and update spreadsheets and documents using Microsoft Excel and Word.
• Respond to routine employee questions and direct inquiries to the appropriate department.
• Assist with special projects and other administrative tasks as assigned.
• Learn department processes and gradually take on additional responsibilities as training progresses.

Qualifications

• Fluent in both English and Spanish (spoken and written).
• High school diploma or GED required.
• Strong computer skills with the ability to quickly learn new software.
• Working knowledge of Microsoft Office, especially Excel, Word, and Outlook.
• Strong typing and data entry skills.
• Excellent organizational skills and attention to detail.
• Positive attitude with a willingness to learn.
• Reliable, dependable, and professional.
• Strong communication and customer service skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications

• Previous office, customer service, receptionist, or administrative experience is helpful but not required.
• Experience using Microsoft Excel is a plus.

What We're Looking For

The right candidate is someone who:

• Enjoys staying organized.
• Learns new technology quickly.
• Is comfortable working on a computer for most of the day.
• Can multitask without losing attention to detail.
• Communicates professionally with a wide variety of people.
• Works well independently and as part of a team.
• Wants to build a long-term career and grow with the company.

Why Join Our Team?

• Paid training and opportunities for advancement.
• Exposure to Human Resources, Payroll, Recruiting, and Safety.
• Friendly, team-oriented work environment.
• Opportunity to develop valuable administrative and professional skills.