Bilingual Administrative Assistant (EN/ES) – In-Office Englewood

IGE | InterGlobal Exhibits; Englewood (CO); On-site; USD 34,000 - 36,000; Full time

Job summary

IGE – InterGlobal Exhibits in Englewood, Colorado is seeking a bilingual Administrative Assistant (English/Spanish) to support leadership, accounting, and staff with a focus on office operations.

This 100% in-office role requires exceptional organization, discretion with confidential information, and strong communication in both languages; responsibilities include handling calls, filing, onboarding, budgeting, and coordination across departments.

Qualifications

• Fluent in English and Spanish required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Dependable, proactive, and adaptable to changing priorities.
• 100% in-office environment in Englewood, Colorado.

Responsibilities

• Manage incoming calls, mail, and general office correspondence.
• Maintain office organization, supplies, and day-to-day facility needs.
• Coordinate building repairs, maintenance schedules, and vendor visits.
• Ensure the office kitchen and common areas remain clean, stocked, and organized.
• Coordinate internal meetings, prepare materials, and maintain shared calendars.
• Assist with monthly meetings and prepare related documentation.
• Handle sensitive and confidential information with discretion.
• Enter accounting and administrative data into ERP and Excel on a weekly basis.
• Prepare monthly office supply budget reports for the Accounting Department.
• Support new employee onboarding, including coordination of computers, phones, office supplies, and workstation setup.
• Maintain organized electronic and physical filing systems.
• Provide general administrative support to leadership and internal teams as needed.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Written & verbal communication

Discretion with confidential info

Team collaboration

In-office presence

Tools

Microsoft Excel

Microsoft Outlook

Job description

IGE – InterGlobal Exhibits in Englewood, Colorado is seeking a bilingual Administrative Assistant (English/Spanish) to support leadership, accounting, and staff with a focus on office operations.

This 100% in-office role requires exceptional organization, discretion with confidential information, and strong communication in both languages; responsibilities include handling calls, filing, onboarding, budgeting, and coordination across departments.