Bilingual Administrative Assistant: Excel & PDF Pro (Onsite)

IES Residential; Sugar Land (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Pay

401K plan with Employer Contribution

Paid Time Off

Life Insurance

Medical Coverage

Dental and Vision Coverage

Disability coverage

Discount Programs

Job summary

IES Residential in Sugar Land, TX is seeking an Administrative Assistant to provide clerical support across departments, manage scheduling, documents, and customer service while maintaining professionalism. Proficiency in Microsoft Office (Excel emphasized) and Adobe applications, plus bilingual English/Spanish, are required; this is an on-site role with standard daytime hours.

The role requires multitasking, accuracy, confidentiality, and collaboration with team members on daily office

Qualifications

• Strong organizational and time-management skills with attention to detail and accuracy.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with extensive use of Microsoft Excel required.
• Proficiency in Adobe applications, including working with PDF documents and forms.
• Bilingual in English and Spanish required, including the ability to speak, read, and communicate effectively in both languages.
• Ability to pass pre-employment screenings such as background checks.

Responsibilities

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, spreadsheets, and filing systems.
• Assist with data entry, recordkeeping, and maintaining accurate office information.
• Utilize Microsoft Office applications, particularly Excel, to create, maintain, organize, and update spreadsheets, reports, records, and other administrative information.
• Utilize Adobe applications to prepare, edit, organize, and manage PDF documents, forms, and other business materials.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Interpersonal communication

Bilingual English/Spanish

Attention to detail

Team collaboration

Education

High school diploma or GED

Associate degree (preferred)

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excel advanced proficiency

Adobe Acrobat/Adobe applications

Job description

IES Residential in Sugar Land, TX is seeking an Administrative Assistant to provide clerical support across departments, manage scheduling, documents, and customer service while maintaining professionalism. Proficiency in Microsoft Office (Excel emphasized) and Adobe applications, plus bilingual English/Spanish, are required; this is an on-site role with standard daytime hours.

The role requires multitasking, accuracy, confidentiality, and collaboration with team members on daily office