Bilingual Office Scheduler & Administrator (Temp)

Lumary Therapy; Burbank (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

Lumary Therapy, a Los Angeles based ABA agency, is seeking an experienced Office Administrator - Spanish Speaking (Temp) to support scheduling, records management, and general administrative tasks during a 6- to 9-month assignment.

The role requires coordinating client appointments, using Central Reach, tracking time off, and assisting management with policies and onboarding; Spanish proficiency is preferred to support families and staff.

Qualifications

• Minimum of one year of experience helping ABA agencies.
• Experience coordinating staff and client schedules.
• Ability to manage administrative tasks and review resumes.
• Spanish language proficiency preferred.

Responsibilities

• Coordinate and schedule of all client appointments with team members.
• Use scheduling software, Central Reach to maintain records of client and staff schedules.
• Track and analyze PTO, sick time, cancellations, substitutions, make-ups, and availability.
• Provide general administrative services (email, mailing, write-up policies & procedures, help review resumes, coordinate meetings & training, and other tasks).
• Set up client and staff in Central Reach
• Oversee patient authorizations
• Client Onboarding (screening, forms, follow ups)

Skills

Spanish speaking

Scheduling

Administrative support

Team coordination

Tools

Central Reach

Microsoft Office

Job description

Lumary Therapy, a Los Angeles based ABA agency, is seeking an experienced Office Administrator - Spanish Speaking (Temp) to support scheduling, records management, and general administrative tasks during a 6- to 9-month assignment.

The role requires coordinating client appointments, using Central Reach, tracking time off, and assisting management with policies and onboarding; Spanish proficiency is preferred to support families and staff.