Office Administrator - Spanish Speaking (Temp)

Lumary Therapy; Burbank (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

Lumary Therapy, a Los Angeles based ABA agency, is seeking an experienced Office Administrator - Spanish Speaking (Temp) to support scheduling, records management, and general administrative tasks during a 6- to 9-month assignment.

The role requires coordinating client appointments, using Central Reach, tracking time off, and assisting management with policies and onboarding; Spanish proficiency is preferred to support families and staff.

Qualifications

• Minimum of one year of experience helping ABA agencies.
• Experience coordinating staff and client schedules.
• Ability to manage administrative tasks and review resumes.
• Spanish language proficiency preferred.

Responsibilities

• Coordinate and schedule of all client appointments with team members.
• Use scheduling software, Central Reach to maintain records of client and staff schedules.
• Track and analyze PTO, sick time, cancellations, substitutions, make-ups, and availability.
• Provide general administrative services (email, mailing, write-up policies & procedures, help review resumes, coordinate meetings & training, and other tasks).
• Set up client and staff in Central Reach
• Oversee patient authorizations
• Client Onboarding (screening, forms, follow ups)

Skills

Spanish speaking

Scheduling

Administrative support

Team coordination

Tools

Central Reach

Microsoft Office

Job description

Office Administrator - Spanish Speaking (Temp)

Lumary Therapy

Job Category

Administration

Overview

Description

Lumary Therapy, is a Los Angeles based ABA Agency. We offer individualized behavioral services to adults and children diagnosed with autism by using principles of Applied Behavioral Analysis in the home. Our focus is to work with clients, families, and the community to provide the highest quality of care! We help increase desired behavior and decrease unwanted behavior. Our priority is individualized, client - centered care to help foster development and learning.

We are looking for experienced scheduler & administrative assistant to join our growing team as a TEMP. (Position is for 6-9 months) The ideal candidate will have a minimum of one year of experience helping ABA agencies. This individual will be responsible for the coordination and scheduling of staff and clients, general administrative support and assist management with clerical duties.

• Coordinate and schedule of all client appointments with team members.
• Use scheduling software, Central Reach to maintain records of client and staff schedules.
• Track and analyze PTO, sick time, cancellations, substitutions, make-ups, and availability.
• Provide general administrative services (email, mailing, write-up policies & procedures, help review resumes, coordinate meetings & training, and other tasks.
• Set up client and staff in Central Reach
• Oversee patient authorizations
• Client Onboarding (screening, forms, follow ups)