Bilingual Office Assistant

Ultimate Staffing; Phoenix (AZ); On-site; USD 19,000 - 23,000; Part time

Job summary

A staffing agency is seeking an Office Assistant in Phoenix, AZ. This entry-level temporary role focuses on customer service tasks including answering calls, managing correspondence, scheduling meetings, and maintaining files. Ideal candidates should have strong communication and organizational skills. Compensation ranges from $19.00 to $23.00 per year, reflecting skills and experience.

Qualifications

• Able to manage incoming calls and direct them appropriately.
• Proficient in handling correspondence and scheduling.
• Capable of maintaining organized physical and electronic files.

Responsibilities

• Serve as the first point of contact for incoming calls.
• Manage incoming and outgoing mail, emails, and faxes.
• Organize calendars, book conference rooms, and send meeting invites.

Skills

Communication skills

Organizational skills

Data entry

Job description

3 days ago Be among the first 25 applicants

Get AI‑powered advice on this job and more exclusive features.

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/yr - $23.00/yr

Direct message the job poster from Ultimate Staffing

Responsibilities

• Answering phones and directing calls: Serving as the first point of contact for incoming calls and routing them to the appropriate personnel.
• Managing correspondence: Handling incoming and outgoing mail, emails, and faxes.
• Scheduling appointments and meetings: Organizing calendars, booking conference rooms, and sending out meeting invites.
• Maintaining files: Organizing and managing both physical and electronic files.
• Data entry and record keeping: Entering information into databases and maintaining accurate records.
• Preparing documents: Assisting with the creation of reports, presentations, and other documents.
• Ordering and managing office supplies: Keeping track of inventory and placing orders for necessary supplies.
• Greeting visitors: Providing a welcoming and professional presence to clients and visitors.
• Assisting with travel arrangements: Booking flights, hotels, and other travel logistics for employees.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority Level

Entry level

Employment Type

Temporary

Job Function

Customer Service

Industries

Administrative and Support Services

Referrals increase your chances of interviewing at Ultimate Staffing by 2x

Get notified about new Office Assistant jobs in Phoenix, AZ.