Administrative Assistant

Ultimate Staffing; Las Vegas (NV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant to support a fast-paced team in Nevada. This role emphasizes accuracy, organization, and professionalism as you handle a variety of administrative tasks.

You will reconcile purchase orders, manage caller inquiries, assist visitors, coordinate travel, and support shipping/logistics using UPS/FedEx, SharePoint, and Microsoft Office. A High School Diploma and strong communication skills are required.

Qualifications

• High School Diploma required.
• Proficiency in Microsoft Office applications including Excel, Word, and Adobe.
• Experience in logistics or a related field is beneficial.
• Excellent communication and organizational skills.

Responsibilities

• Perform essential administrative duties, including reconciling purchase orders and handling incoming phone calls.
• Welcome and assist visitors in the lobby, ensuring a positive and professional guest experience.
• Coordinate travel logistics in partnership with travel agents to support team member needs.
• Utilize Microsoft Office applications to stay organized and complete daily tasks efficiently.
• Manage shipping and logistics processes using UPS/FedEx systems and SharePoint.
• Work closely with trucking and logistics teams to support seamless operational flow.
• Maintain a friendly, approachable attitude with a willingness to learn and take on new challenges.
• Demonstrate strong attention to detail, accurate data entry skills, and the ability to multitask effectively.

Skills

Attention to detail

Communication skills

Organizational skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office

Excel

Word

Adobe

SharePoint

UPS/FedEx systems

Job description

Ultimate Staffing Services is seeking a dedicated and detail-oriented Administrative Assistant to support a dynamic team in Nevada. This role is ideal for someone who thrives in a fast-paced environment, has a high attention to detail, and can manage a variety of administrative responsibilities with accuracy and professionalism.

Responsibilities

Position Overview

Ultimate Staffing Services is seeking a dedicated and detail-oriented Administrative Assistant to support a dynamic team in Nevada. This role is ideal for someone who thrives in a fast-paced environment, has a high attention to detail, and can manage a variety of administrative responsibilities with accuracy and professionalism.

• Perform essential administrative duties, including reconciling purchase orders and handling incoming phone calls.
• Welcome and assist visitors in the lobby, ensuring a positive and professional guest experience.
• Coordinate travel logistics in partnership with travel agents to support team member needs.
• Utilize Microsoft Office applications to stay organized and complete daily tasks efficiently.
• Manage shipping and logistics processes using UPS/FedEx systems and SharePoint.
• Work closely with trucking and logistics teams to support seamless operational flow.
• Maintain a friendly, approachable attitude with a willingness to learn and take on new challenges.
• Demonstrate strong attention to detail, accurate data entry skills, and the ability to multitask effectively.

Qualifications

• High School Diploma required.
• Strong proficiency in Microsoft Office applications including Excel, Word, and Adobe.
• Experience in logistics or a related field is beneficial.
• Excellent communication and organizational skills.

Required Work Hours

Monday through Friday, 1st shift

Benefits

• Competitive pay rate of $20.00 per hour.
• Medical, Dental, and Vision insurance.

Additional Details

The pay range for this position is set at $20.0 price.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.