Bilingual Office Assistant

Mom's Meals | A Purfoods Company; Grinnell (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Mom's Meals | A Purfoods Company is seeking an Office Administrator to be the first point of contact and support facility operations. This role handles front-desk duties, translation for HR, meeting coordination, and visitor management while maintaining confidentiality and strong customer service mindset.

The ideal candidate has 2–5 years of receptionist or HR admin experience, is bilingual in English/Spanish, and proficient with MS Office.

Qualifications

• Requires high school diploma or equivalent with strong administrative background
• Fluency in English and Spanish preferred for front-desk and HR support
• Experience with MS Office products and calendar management is required

Responsibilities

• Provide front-desk reception and administrative support
• Translate for HR and managers as needed
• Coordinate meetings on-site and remotely and manage visitor logs
• Support HR-related tasks and new-hire processes

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Customer service

MS Outlook management

Education

High School diploma or equivalent

Associate degree

Technical training

Tools

MS Excel

MS Word

MS Outlook

Job description

Position Summary

An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities, redirect phone calls and streamline office operations. This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests.

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Hours for this role are Monday - Friday 7:30am - 4:00pm.

Position Responsibilities May Include, But Not Limited To

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
• Assist both HR and managers/supervisors with translation
• Schedule & organize meetings both on-siteand remotely
• Answer phones using multi-line phone system, transfer calls to various departments and take messages
• Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
• Provide excellentcustomer service attitude
• Consistently take the initiative and offer creative solutions to problems
• Serve as the liaison and go-to person for office questions and inquiries
• Conduct and monitor wellness screenings for team members
• Maintain a high-level of discretion and confidentiality when dealing with employee and company information
• Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management

Required Skills And Experience

• High School diploma or equivalent
• Bilingual - English/Spanish
• Must have strong organizational abilities, attention to detail, and multi-tasking skills
• Previous experience with Microsoft applications including: Excel, Word, Outlook
• Minimum 3-5 years of receptionist, HR administrative, or related experience
• Ability to manage multiple schedules via MS Outlook
• Excellent previous attendance history
• Demonstrates exceptional communication and people skills
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers

Preferred Skills And Experience

• Associate Degree or 2 years Technical Training or college degree
• Previous experience working in a manufacturing/production facility

Physical Requirements

• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
• Ability to lift up to 10-20 lbs

Company Overview

Mom's Meals is a home-delivered meal service providing fully prepared, refrigerated meal solutions direct to homes nationwide since 1999. We provide seniors, patients recovering post-discharge and those managing a chronic condition with tailored nutrition solutions to manage their specific needs. If you are passionate about the well-being of others and have a strong sense of community, Mom's Meals could be the place for you! We are a family operated business looking for fun, compassionate, and friendly people who want to make a difference in the lives of others.

EEO

Mom's Meals complies with all applicable federal and state non-discrimination laws. All qualified applicants shall receive consideration for employment without regards to race, religion, national origin, ancestry, color, gender, age, disability, sexual orientation or military status.