Bilingual Office Assistant

Momsmeals; Grinnell (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

Mom’s Meals is hiring an Office Administrator to be the first point of contact and to provide high-level administrative support at our Grinnell facility. You will manage front-desk duties, assist HR and managers, coordinate meetings, and ensure smooth office operations.

We seek a team player with excellent communication and the ability to handle multiple tasks, a bilingual English/Spanish background, and experience in a manufacturing/production environment.

Qualifications

• Must be bilingual (English/Spanish) and able to greet visitors and team members.
• Minimum 3–5 years of receptionist or HR administrative experience.
• Proficient in Microsoft Office (Excel, Word, Outlook) and scheduling tools.
• Strong organizational, communication, and multitasking skills.

Responsibilities

• Coordinate front-desk activities and redirect phone calls.
• Provide administrative support to HR and managers.
• Schedule and organize on-site and remote meetings.
• Answer phones using a multi-line system and take messages.
• Maintain confidentiality and manage visitor/employee logs and badges.
• Coordinate office supplies and liaise with cleaning staff and vendors.
• Support wellness screenings and assist with recruitment coordination.

Skills

Bilingual English/Spanish

MS Office suite

Reception experience

HR admin support

Scheduling meetings

Customer service

Education

High School diploma or equivalent

Associate degree or technical training

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities, redirect phone calls and streamline office operations. This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests.

Hours for this role are Monday - Friday 7:30am - 4:00pm.

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
• Assist both HR and managers/supervisors with translation
• Schedule & organize meetings both on-siteand remotely
• Answer phones using multi-line phone system, transfer calls to various departments and take messages
• Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
• Provide excellentcustomer service attitude
• Consistently take the initiative and offer creative solutions to problems
• Serve as the liaison and go-to person for office questions and inquiries
• Conduct and monitor wellness screenings for team members
• Maintain a high-level of discretion and confidentiality when dealing with employee and company information
• Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management
• High School diploma or equivalent
• Bilingual - English/Spanish
• Must have strong organizational abilities, attention to detail, and multi-tasking skills
• Previous experience with Microsoft applications including: Excel, Word, Outlook
• Minimum 3-5 years of receptionist, HR administrative, or related experience
• Ability to manage multiple schedules via MS Outlook
• Excellent previous attendance history
• Demonstrates exceptional communication and people skills
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers
• Associate Degree or 2 years Technical Training or college degree
• Previous experience working in a manufacturing/production facility
• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
• Ability to lift up to 10-20 lbs

Company Overview

Mom’s Meals is a home-delivered meal service providing fully prepared, refrigerated meal solutions direct to homes nationwide since 1999. We provide seniors, patients recovering post-discharge and those managing a chronic condition with tailored nutrition solutions to manage their specific needs. If you are passionate about the well-being of others and have a strong sense of community, Mom’s Meals could be the place for you! We are a family operated business looking for fun, compassionate, and friendly people who want to make a difference in the lives of others.

EEO

Mom’s Meals complies with all applicable federal and state non-discrimination laws. All qualified applicants shall receive consideration for employment without regards to race, religion, national origin, ancestry, color, gender, age, disability, sexual orientation or military status.