Bilingual Administrative Coordinator - School Admissions & Events

Archdiocese of San Antonio Careers; Uvalde (TX); On-site; USD 22,000 - 33,000; Full time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

401 (a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Job summary

The Archdiocese of San Antonio is seeking an Administrative Assistant to facilitate the efficient operation of the assigned department. The role involves clerical tasks, records management, and strong coordination with staff and families.

Responsibilities include admissions processing, event support, communications, and maintaining a welcoming school environment. The candidate should be detail-oriented, organized, and capable of working independently and as part of a team.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Bilingual in Spanish and English is required or strongly preferred.
• Experience with Microsoft Office and data entry is expected.
• Excellent written and verbal communication and strong organizational skills.

Responsibilities

• Manages admissions, attendance, and withdrawal processes using the student information system and paper records.
• Supports marketing and communication efforts through social media, web content, flyers, and parent communication.
• Answers and screens phone calls to maintain safety and efficiency in the school environment.
• Oversees hospitality and fosters a welcoming environment through outreach, events, and team support.
• Maintains records and filing systems; retrieves information as needed and summarizes data in writing.
• Coordinates and schedules projects, meetings, events, travel, and appointments; prepares agendas and minutes.
• Maintains office supplies and coordinates maintenance of office equipment.
• Adheres to safety training and protects confidentiality of information and donor data.

Skills

Bilingual Spanish/English

Detail oriented

Organized

Excellent written and verbal skills

Team player

Education

High school diploma or equivalent

Associate’s degree

Bachelor's degree preferred

Tools

Microsoft Office

Student information system (SIS)

Job description

The Archdiocese of San Antonio is seeking an Administrative Assistant to facilitate the efficient operation of the assigned department. The role involves clerical tasks, records management, and strong coordination with staff and families.

Responsibilities include admissions processing, event support, communications, and maintaining a welcoming school environment. The candidate should be detail-oriented, organized, and capable of working independently and as part of a team.