Bilingual Event Coordinator — Admin & Logistics Pro

Ccsbts; Pasadena (TX); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay and benefits package

Professional development opportunities

Dynamic and collaborative work env.

Be part of growing company’s success

Job summary

CCS Facility Services is seeking an Event Coordinator to provide administrative support and ensure smooth office operations in a fast-paced setting.

The role requires 2+ years in an administrative/related role, fluency in English and Spanish, and working knowledge of budgeting and MS Office. You will manage schedules, prepare documents, and coordinate meetings with a collaborative team.

Qualifications

• 2+ years of experience as an Administrative Assistant or in a similar role.
• Fluency in both English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and communication skills
• Strong organizational and multi-tasking skills
• Strong attention to detail
• Ability to collaborate in a fast-paced environment.
• High school diploma or equivalent
• Must be 18 years of age or older.

Responsibilities

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
• Collaborate with various teams within the organization, providing administrative support as needed.
• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Skills

Bilingual English/Spanish

Microsoft Office proficiency

Communication skills

Organizational skills

Budgeting basics

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

CCS Facility Services is seeking an Event Coordinator to provide administrative support and ensure smooth office operations in a fast-paced setting.

The role requires 2+ years in an administrative/related role, fluency in English and Spanish, and working knowledge of budgeting and MS Office. You will manage schedules, prepare documents, and coordinate meetings with a collaborative team.